DIVISION 5. - COMPLIANCE PROCEDURES FOR CONSTRUCTION PROJECTS
Part of the Code of Ordinances of East Providence, RI.
The text
Sec. 11-196. - Measures to ensure nondiscriminatory hiring practices.#
Specific measures to ensure nondiscrimination in the hiring practices of contractors engaged in a municipal construction project are necessary. A prime contractor, subcontractor or firm awarded a contract to construct a municipal, federally-assisted or state-assisted construction project for the city or who provides services to the city assumes the obligation to take whatever affirmative action is necessary to assure the city that there will be equal employment opportunity during the performance of this project. All contractors and subcontractors shall carry out equal employment opportunity contract provisions as expeditiously as any of the other elements of the stipulated contractual agreements. The following procedures and practices shall be instituted by the city to ensure nondiscrimination on city construction projects: (1)
Within two working days of an advertisement for bids, the municipal contracting agency shall notify the affirmative action officer in writing that such an announcement has been made. The contracting agency shall provide the affirmative action officer with the names of all contractors or firms who submit the lowest responsible bid, the proposed initiation date of the project and copies of the contractor-signed affirmative action bid certifications.
(2)
The contracting agency, the contractor and the affirmative action officer shall schedule a preaward conference to discuss the existing or proposed affirmative action procedures to be utilized by the contractor to ensure significant minority and women representation at all skilled levels in all categories of its work force.
(3)
The contractor will send to each union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice advising the labor union of the contractors' commitments to the city regarding equal employment opportunity.
(4)
The municipal agency shall require that the contractor engaged in municipal projects provide to the agency and the affirmative action officer copies of the department of labor monthly manpower utilization reports. The contracting agency shall confer with the affirmative action officer for the purpose of evaluation and review of these reports.
(5)
The affirmative action officer shall conduct site visits in order to inspect the equal employment and affirmative action plan performance of the contractor and subcontractors engaged on the project.
(6)
During this physical tour, the affirmative action officer shall determine whether equal employment posters are displayed in conspicuous locations and that the statistics submitted by the contractor are in fact accurate. The affirmative action officer of the city shall be afforded access to all company records pertaining to employment.
(Rev. Ords. 1987, § 11-196)