The text
3-901. - Administrative Powers in Cities of the First Class.#
State Law reference— See U.C.A. § 10-3-801.
(Ord. No. 24-12, 10-29-24)
3-902. - Designation of Department Head in Cities of the First Class.#
State Law reference— See U.C.A. § 10-3-802.
(Ord. No. 24-12, 10-29-24)
3-903. - Officers Limited to One Office — Exceptions.#
State Law reference— See U.C.A. § 10-3-803.
(Ord. No. 24-12, 10-29-24)
3-904. - Change in Names, Functions, and Superintendents of Departments.#
State Law reference— See U.C.A. § 10-3-804.
(Ord. No. 24-12, 10-29-24)
3-905. - Administrative Powers in Cities of the Second Class.#
State Law reference— See U.C.A. § 10-3-805.
(Ord. No. 24-12, 10-29-24)
3-906. - Designation of Department Head in Cities of the Second Class.#
State Law reference— See U.C.A. § 10-3-806.
(Ord. No. 24-12, 10-29-24)
3-907. - Commissioners May Administer Two Departments — Change in Names, Functions and Superintendents.#
State Law reference— See U.C.A. § 10-3-807.
(Ord. No. 24-12, 10-29-24)
3-908. - Administration Vested in Mayor.#
State Law reference— See U.C.A. § 10-3-808.
(Ord. No. 24-12, 10-29-24)
3-909. - Powers of Mayors in a City of Third, Fourth, or Fifth Class or a Town.#
State Law reference— See U.C.A. § 10-3-809.
(Ord. No. 24-12, 10-29-24)
3-910. - Additional Powers and Duties of Elected Officials in a City of the Third, Fourth, or Fifth Class or a Town.#
State Law reference— See U.C.A. § 10-3-810.
(Ord. No. 24-12, 10-29-24)
3-911. - Members of the Governing Body May Be Appointed to Administration in a City of the Third, Fourth, or Fifth Class or a Town.#
State Law reference— See U.C.A. § 10-3-811.
(Ord. No. 24-12, 10-29-24)
3-912. - Change of Duties in a City of the Third, Fourth, or Fifth Class or a Town.#
State Law reference— See U.C.A. § 10-3-812.
(Ord. No. 24-12, 10-29-24)
3-913. - General Administrative Powers of All Municipalities.#
State Law reference— See U.C.A. § 10-3-813.
(Ord. No. 24-12, 10-29-24)
3-914. - Personnel Assigned to One or More Departments.#
State Law reference— See U.C.A. § 10-3-814.
(Ord. No. 24-12, 10-29-24)
3-915. - Rules and Regulations for Administration of Municipality.#
State Law reference— See U.C.A. § 10-3-815.
(Ord. No. 24-12, 10-29-24)
3-916. - Appointed Officers — Residency Requirement Authorized.#
State Law reference— See U.C.A. § 10-3-816.
(Ord. No. 24-12, 10-29-24)
3-917. - Elected Executives to Appoint Their Deputies.#
State Law reference— See U.C.A. § 10-3-817.
(Ord. No. 24-12, 10-29-24)
3-918. - Officer and Employee Compensation.#
(1)
The wages paid to the officers and employees of this City shall be in accordance with the Tremonton City Compensation and Classification Plan adopted by Resolution of the City Council.
(2)
In addition to the wages paid the officers and employees of this City, they shall receive benefits in accordance with the Tremonton City Personnel Policies and Procedures adopted by the resolution of the City Council.
(Ord. No. 24-12, 10-29-24)
3-919. - Public Official Bonds.#
(1)
See U.C.A. § 10-3-819-825.
(2)
Treasurer's Bond. U.C.A. CA 51-7-14 requires all Public Treasurers to acquire bonds, public official bonds, or crime or theft insurance in amounts specified by Rule Number 4 of the Utah Money Management Council. Regardless of the exact title of a Tremonton City Official a Public Treasurer is defined as any official who has the responsibility for the safekeeping and investments of any public funds U.C.A. § 51-7-3(28) and are thus required to acquire bonds or crime or theft insurance in the amounts specified amount.
(3)
The premium charged by any bonds, public official bonds, or crime or theft insurance required in this section shall be paid by this City.
(Ord. No. 02-01; Ord. No. 24-12, 10-29-24)
3-920. - Cities of the First and Second Class.#
State Law reference— See U.C.A. § 10-3-820.
(Ord. No. 24-12, 10-29-24)
3-923. - Premium Paid by Municipality.#
State Law reference— See U.C.A. § 10-3-823.
(Ord. No. 24-12, 10-29-24)
3-924. - Bonds of First Officers After Incorporation.#
State Law reference— See U.C.A. § 10-3-824.
(Ord. No. 24-12, 10-29-24)
3-926. - Official Neglect and Misconduct Class A Misdemeanor — Removal from Office — Penalty.#
State Law reference— See U.C.A. § 10-3-826.
(Ord. No. 24-12, 10-29-24)
3-927. - Oaths.#
State Law reference— See U.C.A. § 10-3-827; See Constitution of Utah, Article IV, § 10 for form of Oath.
(Ord. No. 24-12, 10-29-24)
3-929. - Acts of Officials Not Voided.#
State Law reference— See U.C.A. § 10-3-829.
(Ord. No. 24-12, 10-29-24)
Part 3-930. - City Council on Aging.#
3-931. - Preamble.#
Due to Tremonton City's great interest in improving, developing, coordinating and strengthening all programs concerned with a rapidly increasing aged and aging population and to more fully utilize the potential of our older citizens, their skills, their wisdom, and their experience, the City Council hereby creates a City Council on Aging, hereafter referred to as the Bear River Valley City Council on Aging.
(Ord. No. 24-12, 10-29-24)
3-932. - Purpose, Duties and Responsibilities.#
The purpose, duties and responsibilities of the City Council on Aging are: (1)
To serve as the successor to all functions of diverse groups left without authorization, at the formation of the Bear River Valley City Council on Aging.
(2)
To promote and develop programs to interest and provide for the welfare of senior citizens.
(3)
To cooperate with the Utah Division of Aging and also with both public and private companion agencies on the state and national levels to more effectively meet the need of and provide opportunities for older persons.
(4)
To integrate the activities of such other groups with the kindred aims of providing opportunities for senior adults of volunteer or paid service to the community and to their fellow men, and for opportunities in educational, recreational and social pursuits.
(5)
To be aware of and interested in the aspect and needs of the aging, to promote appropriate public relations endeavors, and to coordinate activities and fiscal management.
(6)
To seek out resources at the local, state and national level to provide services to the aging adult.
(Ord. No. 24-12, 10-29-24)
3-933. - Organization.#
(1)
Tremonton City shall hire a Senior Center Director to administer and coordinate approved programs in the Bear River Valley.
(2)
The Director shall hire a Secretary-Bookkeeper and other necessary personnel.
(3)
The Director shall fill positions and develop and provide opportunity for volunteer services by qualified senior citizens as much as possible.
(Ord. No. 02-01; Ord. No. 24-12, 10-29-24)
3-934. - Budget.#
A budget shall be established annually by the City Council, which may follow the recommendations of the Bear River Valley Senior Citizens City Council on Aging, it being the desire of all concerned that this City Council on Aging be independent and self-sufficient insofar as possible and subject only to a minimum of control and supervision of the City Council.
(Ord. No. 24-12, 10-29-24)
3-935. - Operations Policy and Job Descriptions.#
The City Council may adopt policy for operation of the City Council and job descriptions for any person employed by it.
(Ord. No. 24-12, 10-29-24)
Part 3-940. - Library Board.#
3-941. - Establishment.#
There is hereby established the Tremonton City Library Board to carry out the duties and responsibilities contained in this ordinance. (1)
Board Composition and Appointment. The Library Board shall consist of seven (7) to nine (9) persons chosen from the citizens at large of Tremonton, Utah, with reference to their fitness for such office. One member of the board shall be a member of the Tremonton City Council. The other members of the Library Board shall be recommended for appointment by the Board, and shall be subject to approval of the Tremonton City Council. The Tremonton City Council shall, before the first (1 st ) day of July of each year, appoint three (3) year term Board members, to replace retiring Board members.
(2)
Terms. Each Board member shall be appointed for a three (3) year term, or until their successors is appointed. Board members shall not serve more than two (2) consecutive full terms. All members, currently serving as of the effective date of this ordinance, are appointed to the Tremonton City Library Board according to already existing terms.
(3)
Vacancies. In the event of a vacancy on the Library Board, replacement candidates shall be recommended by the Library Board and approved by the Tremonton City Council. Vacancies in the Library Board shall be filled for an unexpired term in the same manner as original appointments.
(4)
Board Members Compensation. Each Board member shall serve without compensation; however, actual and necessary expenses incurred in the performance of official duties may be paid from library funds when the expense is authorized prior to the purchase by the Library Director.
(5)
Removal of Members. The Tremonton City Council may, at any time, remove any board member for misconduct or neglect of duty. The Library Board's recommendation and approval of the Tremonton City Council is required for any removal of a Board member.
(Ord. No. 24-12, 10-29-24)
3-942. - Officers & Bylaws.#
(1)
Officers. Board members shall annually select a chairperson, vice chair, and secretary.
(2)
Chairperson. The chairperson of the Board shall preside at all meetings, authorize calls for any special meetings, and generally perform the duties of a presiding officer along with other duties prescribed by the bylaws.
(3)
Vice-Chair. The vice-chairperson shall assume the responsibilities in the absence of the chairperson.
(4)
Officer Elections. The Library Board shall elect officers at their first regularly scheduled meeting in July of each year.
(5)
Secretary. The Secretary shall notify Board members of meetings and performs such other duties as requested by the Chairperson. The secretary presides in the absence of the Chairperson and Vice-Chairperson.
(6)
Bylaws. The Library Board may propose bylaws for the establishment of protocol and conducting of the Board's business. Bylaws shall not duplicate the content of this ordinance but rather shall reference this ordinance as may be deemed appropriate. The proposed bylaws shall be reviewed by the City Manager and as necessary the City Attorney for compliance with City and State laws. The City Council shall approve the Bylaws by resolution and maintain the original in the City Recorder's Office for the purposes of historical record keeping and reference.
(Ord. No. 24-12, 10-29-24)
3-943. - Meetings & Voting.#
(1)
Meetings. Regular meetings shall be held a minimum of four (4) times a year. The Library Board shall convene as often as necessary to meet the objectives, responsibilities, and duties of this ordinance. Special meetings may be called at any time by the Chairman notice shall be given to all Board members at least twenty-four (24) hours in advance.
(2)
Open Meetings. The Library Board and associated meeting shall be established and conducted in accordance with U.C.A. § Title 52, Chapter 4 (Open and Public Meetings Act).
(3)
Quorum and Voting. A quorum at any meeting shall consist of at least five (5) Board members. The Chairperson of the Library Board and member of the City Council shall be voting members.
(4)
Public Comment. The Library Board meetings shall have a set agenda item that allows for the public to express their opinion and provide input.
(5)
Meeting Rules. Robert's Rules of Order shall apply to meeting conduct.
(Ord. No. 24-12, 10-29-24)
3-944. - Library Board Committees.#
(1)
Committees. The entire board shall act as a "Committee of the Whole" when considering budget requests, personnel, financial reports, etc. Ad Hoc committees for study and investigation of temporary problems may be appointed by the Chairperson to serve until the completion of the work for which they were assigned. The participation of the public shall be sought for such study and investigation.
(Ord. No. 24-12, 10-29-24)
3-945. - Duties and Responsibilities of Library Board Members.#
(1)
General Duties. The Library Board shall, in cooperation with the Library Director, work to implement Tremonton City Library objectives maintain and care for the library; and in general, carry out the spirit and intent of the provisions of this ordinance. Library Board members shall attend Board meetings regularly. Irregular meeting attendance may be cause for dismissal from the Library Board.
(2)
Operational Policies. The Library Board shall make, amend, and repeal policies, not inconsistent with law, for the governing of the Library. The Library's general services shall be free to use for the citizens of Tremonton City, subject to the policies adopted by the Board. The Library Board may exclude from the use of the library any person who willfully violates the Library Board's policies. The Library Board may extend the privileges and use of the Library to persons residing outside of the City upon terms and conditions it may prescribe by policy.
Operational policies shall be in similar form as a resolution as prescribed by U.C.A. § 10-3-718. Upon the Library Board approval of the resolution adopting policies and/or amending policies, the Chairperson and the representative of the Tremonton City Council shall sign such documents before their implementation. An original copy of the resolution shall also be given to the City Recorder for retention.
(3)
Budget Considerations. The Library Board may provide budget recommendations for the City Council's consideration. At the request of the City Council budget considerations may be presented to the Tremonton City Council by the Chairperson of the Library Board and the Library Director.
(4)
Hiring and Release of Employees. The Library Board shall approve hiring of the Library Director with the concurrence of the City Council. The Library Board will appoint, upon recommendation and concurrence of the Library Director, other library employees as needed. Library staffing and hiring of employees will be contingent upon the Library's budget and the needs of the Library. The Library Director and other library employees can be dismissed for cause upon recommendation of the Library Board and approval of the City Administration.
(5)
Reports. The Library Board shall be responsible for preparation and submission of the following reports: an annual report to the City Council on the condition and operation of the library, including a financial statement; and the keeping of records required for the creation of an annual for to the State Library Board. The Library Board may delegate the preparation and submission of the aforementioned reports to the Library Director. If preparation and submission responsibility is delegated to the Library Director then the Library Board shall review and approve the reports for submission.
(Ord. No. 24-12, 10-29-24)
3-946. - Duties and Responsibilities Not Prescribed to the Library Board Members.#
The Library Board shall not have control of the expenditures and shall not have the power to purchase, lease, or sell land or buildings for the benefit of the library.
(Ord. No. 24-12, 10-29-24)
3-947. - Duties and Responsibilities of the Director.#
(1)
Supervision. The Library Director shall be responsible for the direction of the staff, for the efficiency of the Library's services, for the operation of the library, and for expenditures provided by the annual budget.
(2)
Library Board Meetings. The Library Director or their designee shall be responsible for ensuring compliance with the Open and Public Meetings Act which shall include but is not limited to: posting of agenda; preparation of meeting minutes; etc. The Library Director shall also assist the Library Board as needed to fulfill the duties and responsibilities of this ordinance.
(3)
Operational Policies. The Library Director shall be responsible for the day-to-day administration of library operation under the policies adopted by the Library Board. The Library Director shall also recommend to the Library Board such policy changes and library operating procedures that will promote the efficiency of the Library and improve services to its patrons.
(4)
Library Property. Within a realm of reasonableness, the Library Director shall be responsible to the Library Board and City Council for all properties belonging to the library.
(5)
Reports. If assigned by the Library Board, the Library Director shall prepare and submit for approval required and auxiliary reports to the Library Board for approval. Once approved the Library Director shall submit the reports to the Tremonton City Council and as appropriate the State Library Board.
(Ord. No. 09-22; Ord. No. 24-12, 10-219-2024)
Part 3-950. - City Tree Board.#
3-951. - Creation and Establishment of a City Tree Board.#
There is hereby created an established Tremonton City Tree Board for the City of Tremonton, Utah (hereafter referred to as "Tree Board" or "Board").
(Ord. No. 24-12, 10-29-24)
3-952. - Composition of Tree Board and Term.#
(1)
The Tree Board shall consist of five (5) members. The following City positions are appointed to serve on the City Tree Board as members: Parks and Recreation Director, Public Works Director, Parks Superintendent, City Manager and a person designated by the Mayor.
(2)
The term of office for the Tree Board shall be concurrent with an individual's appointment to their position of employment with the City. The Mayor shall determine the term of office for the member that he or she appoints.
(Ord. No. 24-12, 10-29-24)
3-953. - Compensation.#
City employees that serve on the Board shall be compensated according to the terms of their employment. Other members of the Board who are not City employees shall serve without compensation.
(Ord. No. 24-12, 10-29-24)
3-954. - Duties and Responsibilities.#
It shall be the responsibility of the Board to study, investigate, and provide for the planting, and under certain circumstances, the removal of trees. The Board, when requested by the City Council, shall consider, investigate, make finding, report, and recommend upon any special matter of question coming within the scope of its responsibilities.
(Ord. No. 24-12, 10-29-24)
3-955. - Tree Board Officers.#
The Parks and Recreation Director shall serve as the Chairperson of the Tree Board with the Vice-Chairperson being the City Manager. The Chairperson of the Board shall preside at all meetings, authorize calls for any special meetings, and generally perform the duties of a presiding officer along with other duties prescribed by the bylaws. The Vice-Chairperson shall assume the responsibilities of the Chairperson in their absence.
(Ord. No. 24-12, 10-29-24)
3-956. - Rules of Conduct.#
Robert's Rules of Order shall be used when conducting a meeting. The Tree Board may propose bylaws for the establishment of protocol and conducting of the Board's business. Bylaws shall not duplicate the content of this ordinance but rather shall reference this ordinance as may be deemed appropriate. The proposed bylaws shall be reviewed by the City Manager and, as necessary, the City Attorney for compliance with City and State laws. The City Council shall approve the Bylaws by resolution and maintain the original in the City Recorder's Office for the purposes of historical recordkeeping and reference.
(Ord. No. 24-12, 10-29-24)
3-957. - Meetings.#
The City Tree Board shall convene as often as necessary to meet the objectives, responsibilities, and duties of this ordinance. Special meetings may be called at any time by the Chairperson; notice shall be given to all Board members at least twenty-four (24) hours in advance. The Tree Board and associated meeting shall be established and conducted in accordance with U.C.A. § Title 52, Chapter 4 (Open and Public Meetings Act).
(Ord. No. 24-12, 10-29-24)
3-958. - Agenda and Minutes.#
The City Recorder shall appoint a person from within his or her office to prepare and post agendas and to prepare minutes of the proceeding of the Tree Board.
(Ord. No. 24-12, 10-29-24)
3-959. - Quorum and Voting.#
Three (3) members of the Tree Board shall be present to be a quorum, and it shall take the majority of the quorum present to pass Tree Board business. The Chairperson and Vice-Chairperson of the Tree Board shall be voting members.
(Ord. No. 24-12, 10-29-24)
3-960. - Ad Hoc Committees.#
Ad hoc committees to investigate or prepare a report may be appointed by the Chairperson. Members of ad hoc committee may or may not be members of the Tree Board.
(Ord. No. 24-12, 10-29-24)
3-961. - Review by City Council.#
The City Council shall have the right to review the conduct, acts and decisions of the Tree Board. Any person may appeal from any ruling or order of the Tree Board to the City Council who may hear the matter and make final decision.
(Ord. No. 24-12, 10-29-24)
Part 3-970. - (Repealed by Ordinance No. 24-11 — October 29, 2024)#
Part 3-975. - Citizens Advisory Committee.#
3-976. - Creation and Purpose.#
There is hereby created and established the Tremonton City Citizens Advisory Committee (hereinafter the "CAC"). The purpose of the Committee is to facilitate structured, inclusive, and transparent resident engagement and to serve as a formal advisory body to the City Council.
(Ord. No. 26-03, Exh. A, 3-3-26)
3-977. - Authority and Limitations.#
The Committee serves in an advisory capacity only. It does not possess executive, legislative, or decision-making authority. The Committee shall not direct or manage city operations, staffing, budgets, or policy implementation. The purpose of the Committee is to make a non-binding recommendation to the City Council on any issue the Committee, or citizens, present for consideration. The City Council retains full and final authority to accept, accept with modifications, or reject any recommendation provided by the Committee. All actions of the Committee shall comply with applicable city ordinances and be conducted in an open forum that substantially comply with the Utah Open and Public Meetings Act. The Committee shall have no closed sessions.
(Ord. No. 26-03, Exh. A, 3-3-26)
3-978. - Composition and Appointment.#
(1)
The Committee shall consist of seven (7) voting members. The composition shall include one (1) Chair and six (6) members, with the intent that each of the six members represents one of the city's established voting precincts.
(2)
Members shall be appointed by the Mayor with the advice and consent of the City Council. (3) A designated member of the City Council shall serve as a liaison to the Committee. The liaison shall facilitate communication but shall not have voting rights on the Committee.
(Ord. No. 26-03, Exh. A, 3-3-26)
3-979. - Terms of Office.#
(1)
Committee members shall serve staggered terms of up to three (3) consecutive years. The Committee year shall officially begin on April 1 of each calendar year.
(2)
During the initial formation period of the Committee, temporary adjustments to term lengths and precinct representation requirements may be authorized to ensure operational continuity until a full seven-member board is established.
(3)
Vacancies shall be filled in the same manner as original appointments for the unexpired portion of the term.
(Ord. No. 26-03, Exh. A, 3-3-26)
3-980. - Organization and Meetings.#
(1)
The Committee shall select a Vice Chair from among its members, subject to the procedures outlined in the Committee's adopted bylaws.
(2)
The Committee shall adopt bylaws and a formal Charter governing its internal procedures, engagement strategies, and code of conduct.
(3)
The Committee shall meet at times and locations established by its work plan. A majority of the appointed voting members shall constitute a quorum.
(4)
Although the Committee is not subject to the Open Meetings Act because it does not have any governing authority, all meetings shall be noticed and conducted in accordance with the Utah Open and Public Meetings Act.
(Ord. No. 26-03, Exh. A, 3-3-26)
3-981. - Duties and Responsibilities.#
The Committee shall have the following duties: (1)
Gather and synthesize resident input through structured engagement activities, including public forums, surveys, and listening sessions.
(2)
Evaluate city proposals and provide balanced, data-informed advisory recommendations to the City Council.
(3)
Submit formal reports to the City Council that accurately reflect community perspectives, explicitly including both supporting and opposing viewpoints and potential trade-offs.
(4)
Establish temporary, issue-specific subcommittees ("Tiger Teams") as needed to conduct focused research and analysis on emerging community priorities.
(5)
Operate transparently and in accordance with the Utah Dignity Index to promote respect, civility, and collaborative problem-solving.
(6)
The foregoing duties and responsibilities shall not be interpreted or understood to be a delegation of any duty of the City Council nor remove any obligation, right, or responsibility of the City Council. The City Council retains all of its rights, powers, responsibilities, duties, and obligations and the Committee is created to assist the City Council and provide a convenient forum for information to be considered by additional citizens and to provide additional insights and recommendations to the City Council.
(Ord. No. 26-03, Exh. A, 3-3-26)
Part 3-985. - Arts Council.#
3-986. - Arts Council Purpose.#
The Tremonton Arts Council is established for the purpose of fostering an environment where the arts can thrive and become an integral part of Tremonton City. The Arts Council shall create art opportunities and enhance the visual and aesthetic environment that incorporates art into the lives of Tremonton residents by focusing on but not being limited to the following elements and conditions: (1)
Create economic prosperity through the creation of a vibrant downtown which will add character and enhanced appearance to Tremonton City that draws people to the Main Street and Downtown Areas.
(2)
Create art related events that increases social interactions for residents and encourages visitors to come to Tremonton.
(3)
Create a sense of place and improve the image of Tremonton City by providing culture and art opportunities that reflect and promote personality, historic and cultural identity, and values which are inspiring and unique to Tremonton City.
(4)
Create art opportunities that provide entertainment, enjoyment, and appreciation for the arts.
(5)
Promote inclusive multi-cultural arts and the diversity of cultures in the area.
(6)
Share the arts with the greatest number of people, regardless of race, gender, color, religion, national origin, or disability.
(Ord. No. 24-12, 10-29-24)
3-987. - Functions, Responsibilities and Authority.#
The Arts Council is an advisory body to the Tremonton City Council and hereby has the following functions, responsibilities and authority: (1)
Work to improve and advance elements and conditions enumerated in the Arts Council Purpose section of this Ordinance.
(2)
Provide the City Council with facts, opinions, advice, and recommendations on issues related to the elements and conditions enumerated in the Arts Council Purpose section of this Ordinance.
(3)
Assist with the implementation of programs that are approved, authorized, and delegated to the Arts Council by the City Council.
(4)
Work to facilitate art events and programs and shall report to the City Council at least once per year to give an update on programs and projects.
(5)
The Arts Council may be responsible for advising City staff on program planning; proposing sites; reviewing design, execution and placement of artwork. The City is responsible for overseeing project budget and maintenance of the artwork and the process for removal or reassignment of artwork from the City's public art collection.
(6)
The Arts Council may invite professionals in the visual arts and design fields to serve in the artist selection process in order to ensure works of highest quality, or to assist in the determination or artistic merit of works of art offered to the City as donation or for purchase. The Arts Council shall also ensure appropriate community participation in this process and public education activities as part of the public art projects.
(7)
The Arts Council may coordinate, investigate, review and recommend to the City other means by which artwork may be obtained, including donations to the public art fund, gifts of artwork, grant applications and outside resources for public art projects.
(8)
The Arts Council may encourage public art throughout the City and shall educate and stimulate the participation of all citizens in a joint public and private effort to promote art in public places.
(9)
Prior to the selections and reviewing of disbursements and the recommendation of the acceptance of works of art relative to such disbursements, the Arts Council shall submit the action proposed to be taken to the City staff representative over the budget of the Arts Council for final authorization of expenditure of funds.
(10)
The Arts Council shall adopt rules, regulations, implementation guidelines, selection, procedures and organizational policies including the creations of subcommittees, to implement this Ordinance.
(11)
Oversee other public art related issues delegated to it by the City Council.
(Ord. No. 24-12, 10-29-24)
3-988. - Terms of Appointment.#
The Mayor shall propose and the City Council shall appoint any member to serve on the Arts Council. All members shall either be residents or provide expertise necessary in the performance of the duties of the Arts Council, but in no event, shall Art Council membership be comprised of less than a majority of Tremonton City residents. Each member of the Arts Council shall be appointed for a term of four (4) years, or less if appointed to fill the remainder of a term of a removed member. Members shall serve staggered terms. Initial appointment shall be staggered so that two (2) members shall be appointed to serve an initial two-year term, three (3) members shall be appointed to serve an initial four-year term; thereafter, all terms shall be four (4) years with no term limits.
(Ord. No. 24-12, 10-29-24)
3-989. - Composition.#
The Arts Council shall be composed of up to seven (7) members who shall be appointed, or removed for any reason, by the City Council. The Arts Council shall be composed of the following members: (1)
At least three (3) persons, knowledgeable in the field of public art, art education, performing art, community affairs, or related field that would aid the Arts Council in accomplishing the Arts Council Purpose section of this Ordinance ; and
(2)
A member of the City Council; and
(3)
Serving as an ex officio staff member, the City Manager or his or her appointee.
(Ord. No. 24-12, 10-29-24)
3-990. - Conduct of Meetings.#
Meetings of the Arts Council shall be held at least quarterly. The Arts Council may meet more often, should the demand necessitate to carry out assigned responsibilities. The presence of at least two thirds (2/3) of the members of the Arts Council shall constitute a quorum. Meetings shall be held in conformance of the Utah Open and Public Meetings Act. The Arts Council may establish rules and procedures, not inconsistent with law or City ordinances, for conducting business and meetings. The Arts Council shall have audio recordings and take minutes of the meetings. Copies shall be filed with the City Recorder's office. (1)
Calling Meetings: The Chairperson of the Arts Council may call meetings of the Arts Council. Meetings may also be called by written notice signed by at least 4 members of the Arts Council.
(2)
Administrative Support And Meeting Space: The City shall furnish administrative support and meeting space for the purpose of assisting in the implementation of recommendations and advice of the Arts Council, and is limited by City resources at the discretion of the city manager or his or her appointee.
(3)
Approval By Motion: Any decision requiring approval by the Arts Council shall be by motion and approved by a majority of those members present and voting.
(Ord. No. 24-12, 10-29-24)
3-991. - Attendance.#
Members of the Arts Council are expected to attend all regular and special meetings of the Arts Council. If a member is unable to attend a meeting, the member shall notify the Chairperson of the Arts Council prior to the meeting.
(Ord. No. 24-12, 10-29-24)
3-992. - Removal.#
Any member of the Arts Council who fails to attend consecutive meetings without good cause shown or without prior approval of the Chairperson of the Arts Council may be removed by the City Council.
(Ord. No. 24-12, 10-29-24)
3-993. - Compensation.#
Members of the Arts Council shall not be entitled to compensation. All members shall receive reimbursement for parking and for mileage for any Arts Council related business except travel to and from regularly scheduled and specially called meeting. Such reimbursement shall be in accordance with City policy.
(Ord. No. 24-12, 10-29-24)
3-994. - Art Council Officers.#
The Arts Council shall elect a Chairperson and Vice-Chairperson to perform the duties enumerated in this Ordinance. (1)
Chairperson Duties. Special duties and responsibilities of the Chairperson include, but are not limited to:
(a)
Leads meetings; ensures meetings begin and end on time.
(b)
Plans meeting agenda in cooperation with the staff Liaison.
(c)
Encourages full participation by all Arts Council members.
(d)
Serves as the Arts Councils primary contact.
(e)
Makes Arts Council presentations to the City Council at designated meetings.
(2)
Vice Chairperson Duties. Special duties and responsibilities of the Chairperson include, but are not limited to:
(a)
Assists Chairperson in accomplishing the Chairperson's duties.
(b)
Serves as the Chairperson in the Chair's absence.
(Ord. No. 24-12, 10-29-24)
3-995. - City Staff Support.#
As determined by the City Manager, City staff shall assist the Arts Council in the following ways: (1)
Assists in the development of the meeting agenda.
(2)
Informs the members of items of special interest.
(3)
Ensures that the Arts Councils work complements community goals.
(4)
Provides information as required.
(5)
Researches and provides background information and analysis on issues under consideration by the Arts Council.
(6)
Drafts letters, memorandums, and other items of communication as requests by the Arts Council.
(7)
Provides technical assistance.
(8)
City Attorney shall provide legal counsel as may be reasonably necessary by the Arts Council for the performance of its functions.
(9)
Perform administrative tasks associated with compliance with the Utah Open Meeting Act which includes but is not limited to the posting of agendas, preparing minutes of the Arts Council meeting, etc.
(Ord. No. 24-12, 10-29-24)
3-996. - Duration.#
The Arts Council shall remain in effect until the Tremonton County Council adopts an ordinance dissolving the Committee.
(Ord. No. 24-12, 10-29-24)
3-997. - Amendments.#
As often as necessary the City Council shall make amendments to the organization of the Arts Council to ensure that the organization of the Arts Council is functioning effectively.
(Ord. No. 18-03; Ord. No. 24-12, 10-29-24)