Chapter 5.05 - SPECIAL EVENTS

Sections:

5.05.010 - Purpose.#

A.

Purpose. The purpose of the policy codified in this Chapter is to ensure that Special Events staged in or affecting the use of the public way are conducted to minimize the impact on traffic and neighborhoods.

B.

Objective. The objective of this policy is to designate methods by which Special Events will be fairly and expeditiously managed by the City.

(Ord. No. 2020-02, § II(Exh. A), 1-8-2020)

5.05.020 - Application and Event Requirements and Restrictions.#

A.

Special Event applications must be submitted to the City recorder at least ten (10) days before any advertising for such event commences.

B.

Special Event applications must include the following information:

1.

Name of the Organizer, contact Person, and telephone number;

2.

Type of event;

3.

Date, time, and location of the event;

4.

Map of the proposed route or site with barricade plan;

5.

Expected length and duration of event;

6.

Expected number of attendees;

7.

Services requested from the parks (water, stage, etc.) police, public works, or other City departments, if available;

8.

The admission fee or donation to be charged or requested;

C.

Event support shall be provided by the City. Event Support Fees shall be paid for by the event Organizer. Costs may include an administrative overhead charge.

1.

Upon City approval to hold the event or begin filming, the event Organizer will be required to pay the estimated support fees.

2.

City support costs include, but are not limited to, police, fire and EMT protection, park maintenance and other costs to City directly attributable to the Special Event.

3.

City support shall be limited to the minimum necessary to ensure a safe event. Police protection needs will be determined and assigned by the chief of police or designee; park maintenance will be performed by the parks department. Closure of roads and streets will be administered by the public works department.

4.

The event Organizer will be billed by the City for the remaining support fees, if any, no later than thirty (30) days after the event has been held or film production is closed. Amounts due are payable within thirty (30) days of the date of invoice. Any refund due the Organizer will be paid by the City within thirty (30) days after the event.

D.

The event Organizer must provide police and fire protection and traffic and crowd control to the extent determined by the chief or designee of the affected public safety department, at the sole expense of the Organizer.

E.

Barricades must be provided by the event Organizer and must meet the requirements established by the transportation engineer. The public works department will provide event Organizers with the names of companies which lease suitable barricades.

F.

The use of a park facility for the start or finish of races, runs, walks, bicycle races, etc., is subject to charges for services and will be held in accordance with parks department policies and procedures.

G.

The City assumes no liability for the safety of participants or spectators.

H.

Liability insurance is required of all Organizers.

I.

An Organizer is strictly liable to City for any damage to City property caused by the Organizer, its employees and agents, and by attendees or audience members at the event.

J.

Movie and commercial filming events are subject to the following additional requirements:

1.

Production and support vehicles may not be parked overnight on any street in a residential zone without express permission from the police department;

2.

Use of any pyrotechnic or similar flammable visual display must be approved by the City;

3.

The Organizer's contact Person must notify Neighboring Business Owners and Residents in advance of filming and inform about potential impact of the event. The City may determine the extent and scope of this notice requirement.

(Ord. No. 2020-02, § II(Exh. A), 1-8-2020)

5.05.030 - Appeal process.#

Appeals of actions regarding Special Events shall be made using the administrative hearing process outlined in Chapter 2.22 of the City Code. All appeals must be made in writing and filed in the City recorder's office within ten (10) days of the date of the decision being appealed.

(Ord. No. 2020-02, § II(Exh. A), 1-8-2020)

5.05.040 - Critique of event.#

A.

All City agencies involved in the review and execution of Special Events are required to submit a "Critique of the Event" to the police department within thirty (30) days following any event. The police department will use such critiques to evaluate annual events for problem solving purposes for future events and will be reported to the mayor.

B.

Event Organizers are encouraged to submit a "Critique of the Event" to the police department as well as for retention in the file.

(Ord. No. 2020-02, § II(Exh. A), 1-8-2020)