Sec. 2-13. - Procedure for processing claims against the city.

(a)

If a claim against the city is based upon damage or harm caused by a vendor or contractor doing work for the city, the claim must first be pursued against the vendor or contractor before it can be presented to the city council. The claimant must file a written disposition of the claim by the vendor or contractor with the city clerk at the time of filing the claim against the city.

(b)

Upon filing a claim against the city, the claimant shall also file an affidavit, in a form approved by the city council, to be executed by the claimant or his or her legal representative attesting whether the claimant has received, or will seek compensation from, any source other than the city, including, but not limited to, the claimant's insurance company for any loss attributable to the incident which is the subject of claimant's claim against the city.

(c)

On the first business day of each month, directors of departments presented with claims against the city shall:

(1)

Report to the mayor, city council, and city clerk of any determination on claims made against the city for less than $2,500.00; and

(2)

Send a copy of a determination to the claimant through electronic means if an e-mail is provided, otherwise through traditional mail.

Any claimant or member of the city council can appeal the determination of the department within 14 days of the issuance of notice of determination. Such appeal may be made by timely providing either electronic notice or delivery of written notice to the city clerk. Upon the timely receipt of appeal, the council president shall cause to be docketed a PCR for the appeal of such claim, to be considered at the next regularly scheduled meeting of the city council following its docketing.

(Ord. No. O-03-2, § I, 2-24-03; Ord. No. O-04-14, § I, 6-22-04; Ord. No. O-06-14, § I, 5-8-06; Ord. No. O-25-5, § I, 4-8-25)