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Section 7.01 - Town Clerk#
There shall be a Town Clerk who shall be hired by the Town Manager.
Section 7.02 - Qualifications#
The Town Clerk shall have a business school diploma or an Associate's degree in a business-related field. They shall have at least two (2) years of experience as an assistant or deputy town clerk and five (5) years' experience in office management or as an administrative assistant or executive secretary. Experience with legislative and legal procedures is preferred. The Town Clerk must attain certification as Certified Municipal Clerk (CMC) within four (4) years following appointment and continue to maintain certification annually.
Section 7.03 - Powers and Duties#
The Town Clerk shall be the Clerk of the Town Council, Clerk of the Probate Court, Clerk of the Board of Canvassers, and Recorder of Deeds. It shall be the duty of the Town Clerk to: (1)
Make a permanent record of all proceedings and certify by signature all actions of the aforesaid bodies;
(2)
Be custodian of the Seal of the Town of Warren and of the official documents and records of the Town of Warren;
(3)
Direct and supervise the recordings of deeds, mortgages, vital statistics, licenses and permits, and such other records as shall by ordinance and law be required to be kept by the Town Clerk;
(4)
Issue birth certificates, marriage licenses, death certificates, and such other licenses and permits as are required by ordinance and law to be issued by the Town Clerk;
(5)
Accept and retain burial permit records.
(6)
Prepare and post the agenda for the Town Council meetings;
(7)
Be responsible for the proper care and storage of Town records of historic significance;
(8)
Perform such other duties as may be prescribed by this Charter or by law pertaining to town clerks and such other duties appropriate to the office as the Town Manager and Town Council may require;
(9)
Be responsible for the advertising, issuing, accepting, opening, and recording of all job applications and bid applications before delivering them to other departments (s) in town government.
(10)
Co-sign checks for payments of Five Thousand Dollars ($5,000) or more when necessary.
Section 7.04 - Deputy Town Clerk#
There shall be a Deputy Town Clerk, hired by the Town Manager, with qualifications equivalent to those for the Town Clerk, except that prior experience as assistant or deputy town clerk shall not be required. When the Town Clerk is not available, the Deputy Town Clerk shall have the powers to perform all the duties of the office of the Town Clerk and such other duties as may be required.