SECTION 12.0. - CHECKLISTS

Part of the Code of Ordinances of Exeter, RI.

Local law · Updated January 5, 2026 · 1,016 sections

The text

Informal concept review checklist - Minor land conventional developments, minor subdivisions and rural residential compounds

Administrative subdivisions

Pre-application meetings and concept review checklist - Minor or major conventional land developments and minor or major subdivisions

Preliminary plat checklist - Minor land conventional developments and minor conventional subdivisions (no street creation or extension)

Final plat checklist - Minor land conventional developments and minor conventional subdivisions

Master plan checklist - Major land developments and major subdivisions

Preliminary plat checklist - Major land conventional developments and major conventional subdivisions

Final plat checklist - Major land conventional developments and major conventional subdivisions

Pre-application meetings and concept review checklist - Minor or major conservation land developments and minor or major conservation development subdivisions

Preliminary plat checklist - Minor land conservation developments and minor conservation development subdivisions (creation or extension of a public or private street)

Final plat checklist - Minor land conservation development and minor subdivisions (See checklist E above)

Master plan checklist - Major land conservation developments and major conservation development subdivisions

Preliminary plat checklist - Major land conservation developments and major conservation development subdivisions

Final plat checklist - Major land conservation developments and major subdivisions (see checklist H above)

A. - Informal concept review checklist for a conventional development.#

The submission materials for an informal concept review shall, at a minimum consist of the following maps and supporting information: The applicant shall submit to the administrative officer at least two black line full-scale copies (24" x 36") and eight reduced copies (11"x 17") as required below, at a scale that is sufficient to clearly show all of the information required. The scale may be modified with the permission of administrative officer.

Base Map

The base map shows the principal existing features of the site including parcel boundaries, roads, structures, water bodies and vegetation. It should be drawn at a scale sufficient to clearly show all of the information required - depending on the size and complexity of the property usually 1″ = 100′ or 1″ = 50′. Much of this information could be shown based on the USGS maps and/or orthophotos available from RIGIS. 1.

_____Name of the proposed subdivision.

_____Name and address of property owner and applicant.

_____Name, address and telephone number of the person or firm preparing the pre-application plan(s).

_____Date of plan preparation, with revision date(s) (if any).

_____Graphic scale and true north arrow.

_____Plat and lot numbers(s) of the land being subdivided.

_____Zoning district(s) of the land being subdivided; if more than one district, zoning boundary lines shall be shown.

_____Perimeter boundary lines of the subdivision, drawn so as to distinguish them from other property lines.

_____Location of existing streets, property lines, easements, and rights-of-way within and immediately adjacent to the parcel(s) being developed.

_____Area in acres of the parcel.

11.

_____Location and approximate size of existing structures.

12.

_____Known surface waters including rivers, streams, lakes, ponds and wetlands, it is not necessary to field verify wetlands at this stage.

Sketch Plan Overlay Sheet

The site features described above have been documented by the applicant and presented to the planning board. At this point, the applicant can present initial proposals for development. To expedite this process, a conceptual sketch plan(s) for development shall be presented as overlay sheets to be superimposed on top of the base map and existing resources and site analysis maps required above (at the same scale). As an alternative, if detailed site information and surveys are not available, a separate diagrammatic sketch plan(s) may be presented. 13.

_____Identification of areas proposed for development.

14.

_____Location of proposed open space areas, if any.

15.

_____Initial layout of streets.

16.

_____Initial number of dwelling units.

Supporting Materials 17.

_____Administrative fee. See section 3.3.B.

B. - Administrative subdivision checklist.#

The applicant shall submit to the administrative officer at least five black line copies and one Mylar sheet, no larger than 24″ by 36″, of the proposed plat. The scale shall be sufficient to show all of the information required and shall be subject to the approval of the administrative officer. Plans shall also be submitted on CD in AutoCAD, .dwg, GIS shapefile or .dxf file format as a PDF. At a minimum, the following information shall be provided: 1.

_____Name and address of the property owner and applicant.

_____Date of plan preparation, with revision date(s) (if any).

_____Graphic scale and true north arrow.

_____Plat and lot numbers of the parcel being re-subdivided.

_____Zoning district(s) of the parcel being resubdivided -If more than one district, zoning boundary lines must be shown.

_____Existing property lines, easements and rights-of-way.

_____Proposed property lines, drawn so as to distinguish them from existing property lines.

_____Existing and proposed area(s) and dimensions of the parcel(s) being re-subdivided, for the entire extent of all lots included in the administrative subdivision.

_____Approximate location of wooded areas.

10.

_____Approximate location of wetlands or other land unsuitable for development.

11.

_____Location and size of existing buildings, structures, utilities and improvements.

12.

_____Location, width and names of existing public and private streets within or immediately adjacent to the parcel being re-subdivided.

13.

_____Certification (stamp) of a professional land surveyor that the plan is correct, and that it conforms to a minimum of a class I survey.

14.

Administrative fee.

15.

_____RIDEM or RIDOT approvals, if necessary.

16.

The signature of the owner(s) of all existing lots involved in the subdivision shall appear on the Mylar plat prior to recording.

17.

_______Certificate of the tax collector showing that all taxes due on the parcel being developed have been paid for a period of five years prior and that there are no outstanding municipal liens on the parcel.

B.1. - Lot merger administrative subdivision checklist.#

The applicant shall submit to the administrative officer at least five black line copies and one Mylar sheet, no larger than 24" by 36", of the proposed plat. The scale shall be sufficient to show all of the information required and shall be subject to the approval of the administrative officer. At a minimum, the following information shall be provided: 1.

_____Name and address of the property owner and applicant.

_____Date of plan preparation, with revision date(s) (if any).

_____Graphic scale and true north arrow.

_____Plat and lot numbers of the parcels being merged.

_____Zoning district(s) of the parcel being merged—If more than one district, zoning boundary lines must be shown.

_____Existing property lines, easements and rights-of-way.

_____Proposed property lines, drawn so as to distinguish them from existing property lines.

_____Existing and proposed area(s) and dimensions of the parcel(s) being merged, for the entirety of all lots included in the administrative subdivision.

_____Approximate location of wooded areas.

10.

_____Approximate location of wetlands or other land unsuitable for development.

11.

_____Location and size of existing buildings, structures, utilities and improvements.

12.

_____Location, width and names of existing public and private streets within or immediately adjacent to the parcel being merged.

13.

_____Certification (stamp) of a professional land surveyor that the plan is correct, and that it conforms to a minimum of a class III survey.

14.

_____Zoning Certificate from the zoning official verifying that the lots involved are eligible for application for a lot merger administrative subdivision.

15.

_____Administrative fee.

16.

_____A copy of all new legal descriptions of the newly configured parcel.

17.

_____The signature of the owner(s) of all existing lots involved in the subdivision shall appear on the Mylar plat prior to recording.

18.

_____Certificate of the tax collector showing that all taxes due on the parcel being developed have been paid for a period of five years prior and that there are no outstanding municipal liens on the parcel.

19.

_____Plan shall be submitted on CD in AutoCAD, .dwg, GIS shapefile or .dxf file format as a PDF.

(Amend. of 10-23-07)

C. - Pre-application and concept review checklist for a conventional development.#

The applicant shall submit to the administrative officer at least two black line full-scale copies (24" x 36") and eight reduced copies (11"x 17") of conceptual plans. The scale of all plans shall be sufficient to clearly show all of the information required and shall be subject to the approval of the administrative officer. At a minimum, the following information shall be provided:

Concept plan

A map or plan of the development parcel showing the following information: 1.

_____Name and address of the proposed development.

_____Name and address of property owner and applicant.

_____Date of plan preparation, with revision date(s) (if any).

_____Graphic scale and true north arrow.

_____Plat and lot number(s) of the land being developed.

_____Zoning district(s) of the land being developed. If more than one district, zoning boundary lines must be shown.

_____Perimeter boundary lines of the development drawn so as to distinguish them from other property lines.

_____Area of the development parcel and proposed number of buildable lots, dwellings or other proposed improvements.

_____Location and dimensions of existing property lines within or adjacent to the development parcel, easements and rights-of-way.

10.

_____Location, width and names of existing streets within and immediately adjacent to the development parcel.

11.

_____Name of abutting property owners and property, and property owners immediately across any adjacent streets.

12.

_____Location of wooded areas and notation of existing ground cover.

13.

_____Location of wetlands, watercourses or coastal features within and immediately adjacent to the development parcel.

14.

_____Areas of agricultural use (if applicable).

15.

_____Approximate topography.

16.

_____Location and approximate size of existing buildings or significant aboveground structures on or immediately adjacent to the development.

17.

_____Proposed locations of wells and ISDS systems.

18.

_____Provisions for collecting and treating storm water.

19.

_____Location of historic cemeteries within or immediately adjacent to the development (if any).

20.

_____Proposed improvements including streets, lots, lot lines, with approximate lot areas and dimensions. Proposed lot lines shall be drawn so as to distinguish them from existing property lines.

21.

_____Notation on plan if the development parcel(s) are located within any of the following areas:

_____Natural heritage areas (RIDEM);

_____Groundwater protection overlay district (town).

Supporting materials

The applicant shall submit to the administrative officer ten copies of a narrative report providing a general description of the existing physical environment and existing use(s) of the property along with a general description of the uses and type of development proposed by the applicant. The narrative report shall include copies of all plans required in no. 1 above, plus the following: 22.

_____An aerial photograph or a copy of an existing aerial photograph of the proposed subdivision parcel and surrounding area.

23.

_____A copy of the soils map of the subdivision parcel and surrounding area, and a general analysis of soil types and suitability for the development proposed.

24.

_____An estimate of the approximate population of the proposed subdivision.

25.

_____An estimate of the number of school-aged children to be housed in the proposed subdivision.

26.

_____Application fee. See section 3.3.B.

D. - Preliminary plat checklist for a minor land development projects and minor subdivisions for a conventional development (no street creation or extension).#

The following information shall be presented in the form of a written narrative report, supplemented as necessary with drawings, sketches or plans to convey intent.

The applicant shall submit to the administrative officer at least four full-scale black line copies of preliminary plan maps required below. In addition, at least ten copies of the narrative report, including supporting material and eight reduced sets of all drawings and plans required below on 11″ by 17″ sheets shall be submitted. Unless otherwise indicated, plans shall be drawn to a scale of one inch to 40 feet. The scale may be modified with the permission of the administrative officer. Each sheet shall be no larger than 24 inches by 36 inches, and a sufficient number of sheets shall be included to clearly show all of the information required. Sheets shall be numbered sequentially (e.g., sheet 1 of 3, 2 of 3, etc.).

Drafting standards

All sheets must contain the following basic information: 1.

_____Name of the proposed subdivision or development.

_____Name and address of property owner and applicant.

_____Name, address and telephone number of engineer, land surveyor or person preparing the plan.

_____Date of plan preparation, with revision date(s) (if any).

_____Graphic scale and true north arrow.

_____Plat and lot number(s) of the land being subdivided or developed.

_____Zoning district(s) of the land being subdivided or developed - If more than one district, zoning boundary lines must be shown.

_____Perimeter boundary lines of the subdivision or development, drawn so as to distinguish them from other property lines.

_____Area of the parcel(s) being developed, and proposed number of build able lots, dwellings or other proposed improvements.

10.

_____Location and dimensions of existing property lines within or adjacent to the parcel(s) being subdivided or developed.

11.

_____Easements and rights-of-way within or adjacent to the parcel(s) being subdivided or developed.

12.

_____Location, width and names of existing streets within and immediately adjacent to the parcel(s) being developed.

13.

_____Names of abutting property owners and property owners immediately across any adjacent streets.

14.

_____Notation on plan if the parcel(s) being developed are located within any of the following areas:

_____Natural heritage areas (RIDEM);

_____Zoning overlay districts, if any.

15.

_____Land unsuitable for development as defined in the zoning ordinance.

16.

_____Certification by a professional land surveyor that a perimeter survey of the land being subdivided has been performed and conforms to the survey requirements to a minimum of a class I survey.

Preliminary plan application checklist

A proposed conditions map(s) to show the following: 17.

_____Proposed improvements, including lots, lot lines, with approximate lot areas and dimensions shown. Proposed lot lines shall be drawn so as to distinguish them from existing property lines.

18.

_____Proposed building envelopes or build-to lines shall be shown, if applicable.

19.

_____Grading plan showing existing and proposed contours at two-foot intervals for all grading proposed for on and offsite construction, drainage facilities, and grading on individual lots if part of the proposed subdivision improvement.

20.

_____Storm water management plan and drainage calculations prepared by a registered professional engineer. The storm water management plan should emphasize infiltration and the low impact design, and how the selected management techniques will be operated and maintained during and after construction.

21.

_____Utilities plan, including sewer, water, gas, electric, phone, cable TV, fire alarm, hydrants, utility poles, or other proposed above or underground utilities as applicable.

22.

_____Landscaping plan, to show all significant proposed clearing of land, removal of existing vegetation, re-vegetation and/or landscaping along existing street right-of-way, buffers and upon individual lots, if part of proposed subdivision improvements. All proposed plantings should use only non-invasive plants (see URI Cooperative Extension's "Sustainable Plant List".

23.

_____Location, dimension and area of any land proposed to be set aside as open space.

24.

_____Open space use and management plan, if applicable (see section 5.12.G).

25.

_____Limit of disturbance line/ limit of clearing, with method of tree protection if applicable.

26.

_____Location of proposed stump dumps.

27.

_____Soil erosion and sediment control plan, including inspection and maintenance provisions.

28.

_____Construction plans for access road(s) or routes(s), temporary parking and storage areas, location of construction trailers, and stockpiles of soil, stone, or waste materials.

29.

_____Other (specify).

Supporting materials 30.

_____Administrative fee. See section 3.3.B.

31.

_____Project review fee. See section 3.3.C.

32.

_____Yield plan, modified from pre-application review (if necessary).

33.

_____Written confirmation that the appropriate water company or district has reviewed the plan and is able to provide water service (if proposed).

_____Water company or district _____

_____Date of letter _____

34.

_____If individual sewage disposal systems are proposed, confirmation from the state department of environmental management that the soils are adequate for the use of ISDS. Either of the following:

_____Preliminary subdivision suitability report No.;_______

(3-5 lots)

_____Water table verification No.;_______

(2 lots)

35.

_____Either of the following:

_____A letter to the planning board indicating the subdivider's intent to complete the required improvements prior to endorsement and recording; or

_____A letter to the planning board requesting that the amount of security sufficient to cover the cost of required improvements be established by the Board.

36.

E. - Final plat checklist minor land development projects and minor subdivisions for a conventional development.#

This checklist shall be used for conservation developments, rural residential compounds and conventional developments having five or fewer lots or dwelling units and for which the creation or extension of a public or private street may or may not be involved.

The applicant shall submit to the administrative officer copies of final site plans and supporting materials as indicated below:

Plat plans to be recorded

One copy of the final plat plan drawn on Mylar to a scale of one inch to 40 feet. The scale may be modified with the permission of the administrative officer. In addition, at least five black line copies shall also be submitted. Each sheet shall be no larger than 24 inches by 36 inches, and a sufficient number of sheets shall be included to clearly show all of the information required. Sheets shall be numbered sequentially (e.g., sheet 1 of 3, 2 of 3, etc.). Plans shall also be submitted on CD in AutoCAD, .dwg, GIS shapefile or .dxf file format as a PDF. The following information shall be shown on the plans: 1.

_____Name of the proposed subdivision.

_____Notation that the subdivision is located in the Town of Exeter, RI.

_____Name and address of property owner and applicant.

_____Name, address and telephone number of engineer or land surveyor.

_____Date of plan preparation, with revision date(s) (if any).

_____Graphic scale and true north arrow.

_____Plat and lot number(s) of the parcel being subdivided.

_____Zoning district(s) of the parcel being subdivided - If more than one district, zoning boundary lines must be shown.

_____Perimeter boundary lines of the subdivision, drawn so as to distinguish them from other property lines.

10.

_____Location and dimensions of existing property lines, easements and rights-of-way within or immediately adjacent to the parcel being subdivided.

11.

_____Location, width and names of proposed and existing streets within and immediately adjacent to the parcel being subdivided.

12.

_____Names of abutting property owners and property owners immediately across any adjacent streets.

13.

_____Location of proposed permanent bounds.

14.

_____Location of all interior lot lines and street lines with accurate dimensions indicated.

15.

_____Location and number of all proposed lots, with accurate areas indicated.

16.

_____Location and notation of type of proposed easement(s) or existing easement(s) to remain (if any) with accurate dimensions and areas indicated.

17.

_____Notation of special conditions of approval imposed by the planning board (if any).

18.

_____Notation of any permits and agreements with state and federal reviewing agencies (if any).

19.

_____Certification by a professional land surveyor that all interior and perimeter lot lines and street lines of the land being subdivided have been designed to a minimum of a class I survey and to conform to "Procedural and Technical Standards For the Practice of Land Surveying in the State of Rhode Island and Providence Plantations" as Prepared by the Rhode Island Society of Professional Land Surveyors, Inc., May 1992, as amended.

20.

_____Note on Plan: "The town currently has a Growth Management Ordinance in effect which may impact the ability to obtain building permits for lots shown on this plan."

Construction record drawings

Seven black line copies of construction plans drawn to a scale of one inch to 40 feet. The scale may be modified with the permission of the administrative officer. Each sheet shall be no larger than 24 inches by 36 inches, and a sufficient number of sheets shall be included to clearly show all of the information required. Sheets shall be numbered sequentially (e.g., sheet 1 of 3, 2 of 3, etc.). 21.

_____Final construction plans as listed in the preliminary plat checklist, including plans of any additional improvements as required by the planning board as a condition of approval.

22.

_____Certification (stamp) of a registered professional engineer that the construction drawings are correct.

23.

_____Proposed street plan and profiles drawn at a scale of 1″ = 40′ horizontal and 1″ = 4′ vertical if required by the planning board.

24.

_____Street cross-sections, if required by the planning board.

25.

_____Proposed landscaping plan, if required by the planning board.

26.

_____Soil erosion and sediment control plan (if required).

27.

_____Proposed street trees.

Supporting materials 28.

_____Two original signed copies of all legal documents describing the property, including proposed homeowners association by-laws, easements and rights-of-way, dedications, restrictions, or other required legal documents.

Specify: _____

_____

29.

_____Deed transferring land proposed for dedication to the town or other qualified group or agency for open space purposes (if necessary).

30.

_____Written confirmation from the state department of environmental management pursuant to the RIDEM rules and regulations governing the enforcement of the Freshwater Wetlands Act, and any subsequent amendments thereto, that plans of the proposed development, including any required off-site construction, have been reviewed and indicating that the Wetlands Act either does not apply to the proposed site alteration or that approval has been granted for the proposed site alteration.

31.

_____In lieu of item 4 above, an affidavit signed by a qualified wetlands biologist stating that there are no freshwater wetlands present on or within 200 feet of the property being subdivided.

32.

_____A physical alteration permit (PAP) issued by the state department of transportation for any connection to or construction work within a state highway or other right-of-way (if necessary).

33.

_____Certificate of the tax collector showing that all taxes due on the parcel being developed have been paid for a period of five years prior to filing of the final plat and that there are no outstanding municipal liens on the parcel.

34.

_____911 emergency numbers. Proof of notification to police, fire, ambulance and the planning board with proposed new road names, if any, and all new house numbers assigned to each building lot or dwelling.

Payment of Required Fees

Payment of the following fees or posting of financial guarantees, if required, to be prior to endorsement by the planning board and recording of final plans: 35.

_____Administrative fee. See section 3.3.B.

36.

_____Final plat recording fee.

Amount _____

37.

_____Financial guarantees.

Initial amount _____

Date set by planning board _____

38.

_____Fees in-lieu-of land dedication (if required).

Amount _____

39.

_____Project review inspection fee. See section 3.3.

Amount _____

40.

_____Maintenance bond for acceptance of public improvements (if applicable).

Amount _____ Date of council acceptance _____

Description _____

Date of expiration of maintenance bond _____

F. - Master plan checklist for major land conventional developments and for major conventional subdivisions#

The applicant shall submit to the administrative officer at least two black line full-scale copies (24" x 36") and eight reduced copies (11"x 17") of master plan maps as required below. The scale of all plans shall be sufficient to clearly show all of the information required and shall be subject to the approval of the administrative officer. Plans shall include a certification that all plans and improvements conform to all existing and amended standards of the State of Rhode Island and Providence Plantations, Board of Registration for Professional Engineers and Board of Registration of Land Surveyors. At a minimum, the following information shall be provided:

Master plan drawing(s)

A map or plan of the development parcel showing the following information: 1.

_____Name and address of the proposed development.

_____Name and address of property owner and applicant.

_____Name, address and telephone number of person or firm preparing master plan.

_____Date of plan preparation, with revision date(s) (if any).

_____Graphic scale and true north arrow.

_____Plat and lot number(s) of the land being subdivided.

_____Zoning district(s) of the land being subdivided. If more than one district, zoning boundary lines must be shown.

_____Perimeter boundary lines of the development, drawn so as to distinguish them from other property lines.

_____Area of the development parcel and proposed number of buildable lots, dwellings or other proposed improvements.

10.

_____Location and dimensions of existing property lines within or adjacent to the development parcel, easements and rights-of-way.

11.

_____Location, width and names of existing streets within and immediately adjacent to the development parcel.

12.

_____Names of abutting property owners and property owners immediately across any adjacent streets.

13.

_____Location of wooded areas and notation of existing ground cover.

14.

_____Location of wetlands, watercourses or coastal features present on and/or within 200 feet of the property being subdivided.

15.

_____Areas of agricultural use.

16.

_____Existing topography with minimum contour intervals of two feet.

17.

_____Location and approximate size of existing buildings or significant aboveground structures on or immediately adjacent to the development.

18.

_____Proposals [for] locations of wells and ISDS systems.

19.

_____Provisions for collecting and discharging storm water.

20.

_____Location of historic cemeteries on or immediately adjacent to the development (if any).

21.

_____Location of any unique natural and/or historic features, including stonewalls.

22.

_____Notation on plan if the development parcel(s) are located within any of the following areas:

_____Natural heritage areas (RIDEM)

_____Groundwater protection overlay district (town)

23.

_____Proposed improvements including streets, lots, lot lines, with approximate lot areas and dimensions. Proposed lot lines shall be drawn so as to distinguish them from existing property lines.

24.

_____Base flood elevation data.

25.

_____Identified wellhead protection areas within 500 feet of the development site.

Supporting materials

The applicant shall submit to the administrative officer 15 copies of a project description and impact statement providing a general description of the existing physical environment and existing use(s) of the property along with a general description of the uses and type of development proposed by the applicant (see section 3.4). 26.

_____Application fee; project review fee where required in accordance with section 3.3.C.

27.

_____An aerial photograph or a copy of an existing aerial photograph of the proposed development parcel and surrounding area.

28.

_____A copy of the soils map of the development parcel and surrounding area, and a general analysis of soil types and suitability for the development proposed. If any prime agricultural soils are within the development parcels, the soils map shall be marked to show the location of said prime agricultural soils.

29.

_____An estimate of the approximate population of the proposed development.

30.

_____An estimate of the number of school-aged children to be housed in the proposed development.

31.

_____Fiscal impact statement.

33.

_____Proposed phasing, if any.

34.

_____Project description and impact statement (see section 3.4).

35.

_____A vicinity (locus) map, drawn to a scale of one inch = 400 feet or as necessary to show the area within one-half mile of the development parcel showing the locations of all streets, existing lot lines, and zoning district boundaries. Significant public facilities shall be identified.

36.

_____An area context map to shown the proposed developed site and the 500 feet immediately surrounding the site. The [sic] map shall contain information on all significant topographic, natural and built features.

37.

38.

_____Initial written comments on the master plan from the following agencies:

Local agencies: A._____ Town engineer (consulting) Date: _____

B. _____ Public works director Date: _____

C. _____ Conservation commission Date: _____

D. _____ Fire districts (2) Date: _____

F. _____ 911 supervisor Date: _____

G. _____ Other (specify) _____ Date: _____

Adjacent communities, if applicable (specify): A. _____ Date: _____

B. _____ Date: _____

C. _____ Date: _____

D. _____ Date: _____

E. _____ Date: _____

State agencies: A. _____ Environmental management Date: _____

B. _____ Transportation Date: _____

C. _____ Other (specify) _____ Date: _____

Federal agencies: A. _____ U. S. Army Corps Engineers Date: _____

B. _____ FEMA Date: _____

C. _____ Soil Conservation Service Date: _____

G. - Preliminary plan checklist for major land development projects and major conventional subdivisions.#

Preliminary plat map(s)

The applicant shall submit to the administrative officer at least two black line full-scale copies (24" x 36") and eight reduced copies (11"x 17") of the preliminary site plans drawn to a scale of one inch to 40 feet. The scale may be modified with the permission of the administrative officer. Each sheet shall be no larger than 24 inches by 36 inches, and a sufficient number of sheets shall be included to clearly show all of the information required. Sheets shall be numbered sequentially (e.g., sheet 1 of 3, 2 of 3, etc.). Plans shall include a certification that all plans and improvements conform to all existing and amended standards of the State of Rhode Island and Providence Plantations, Board of Registration for Professional Engineers and Board of Registration of Land Surveyors, in accordance with a class 1 survey.

[All maps]

All maps required by this checklist shall show the following information: 1.

_____Name of the proposed development, including phase number.

_____Name and address of property owner and applicant.

_____Name, address and telephone number of engineer or land surveyor.

_____Date of plan preparation, with revision date(s) (if any).

_____Graphic scale and true north arrow.

_____Plat and lot number(s) of the parcel being developed.

_____Zoning district(s) of the parcel being developed. If more than one, administrative, zoning boundary lines must be shown.

_____Perimeter boundary lines of the development or phase, drawn so as to distinguish them from other property lines.

_____Location and dimensions of existing streets within and immediately adjacent to the parcel being subdivided.

10.

_____Location, width and names of existing streets within and immediately adjacent to the parcel being subdivided.

11.

_____Names of abutting property owners and property owners immediately across any adjacent streets.

[Existing conditions map]

An existing conditions map(s) to show the following: 12.

_____Date of the existing conditions shown.

13.

_____Area of the parcel being developed.

14.

_____Name, address and telephone number of engineer or land surveyor.

15.

_____Areas of agricultural use (if any).

16.

_____Location of any unique natural and/or historic features, including stonewalls.

17.

_____Location of wetlands, watercourses or water features present on or within 200 feet of the property being subdivided.

18.

_____Existing topography with minimum contour intervals of two feet.

19.

_____Location and approximate size of existing buildings or significant aboveground structures on or immediately adjacent to the development.

20.

_____Location and dimension of all existing utilities within and immediately adjacent to the development, including electric, phone, cable TV, fire alarm, utility poles, storm water drainage facilities or other existing above [ground] or underground utilities.

21.

_____Location of historic cemeteries on or immediately adjacent to the development (if any).

22.

_____Base flood elevation data.

23.

_____Certification by a registered land surveyor, and/or a professional engineer, that the subdivision plan and a perimeter survey of the land being developed has been performed and conforms to the survey requirements of these regulations, for a class 1 survey.

[Proposed conditions map]

A proposed conditions map(s) to show the following: 24.

_____Proposed improvements including streets; lot lines shall be drawn so as to distinguish them from existing lot lines.

25.

_____Location and dimension of all proposed utilities within and immediately adjacent to the development, including electric, phone, cable TV, fire alarm, utility poles, storm water drainage facilities or other proposed above [ground] or underground utilities.

26.

_____Grading plan to show proposed contours at two-foot intervals for all grading proposed for on[site] and off-site street construction, drainage facilities and upon individual lots if part of proposed development improvements.

27.

_____Landscaping plan to show all significant proposed clearing of land, removal of existing vegetation and/or landscaping on street rights-of-way and upon individual lots if part of proposed development improvements.

28.

_____Soil erosion and sediment control plan.

29.

_____Proposed street plan and profiles drawn at a scale of one inch = 40 feet horizontal and one inch = four feet.

30.

_____Proposed street cross sections.

31.

_____Proposed street names.

32.

_____Proposed sidewalks or bike paths.

33.

_____Proposed street trees, if required by the planning board.

34.

_____Proposed drainage plan and drainage calculations prepared by a registered professional engineer.

35.

_____Location, dimension and area of any land proposed to be set aside as open space.

36.

_____Location of proposed stump dumps.

Supporting materials 37.

_____Application fee.

38.

_____Project review fee where required in accordance with section 3.3.C.

39.

_____Written confirmation from the state department of environmental management pursuant to the state department of environmental management Rules and Regulations Governing the Enforcement of the Freshwater Wetlands Act, and any subsequent amendments thereto, that plans of the proposed development, including any required off-site construction, have been reviewed and indicating that the Wetlands Act either does not apply to the proposed site alteration or that approval has been granted for the proposed site alteration.

40.

_____A physical alteration permit (PAP) issued by the state department of transportation for any connection to or construction work within a state highway or other right-of-way (if necessary).

41.

_____Preliminary development suitability determination by the department of environmental management for the use of individual sewage disposal systems (if proposed).

42.

_____The names and addresses of owners of all properties, agencies or communities requiring notification as required by these regulations.

43.

_____Copies of return receipts for certified mail notices.

44.

_____Draft copies of all legal documents describing the property, proposed easements and rights-of-way, dedications, restrictions, or other required legal documents.

Specify _____

45.

_____Either of the following:

_____A letter stating it is the intent of the applicant to complete the required improvements prior to the planning board's endorsement of the final plans; or

_____A letter requesting the security sufficient to cover the cost of required improvements be set by the planning board.

Initial amount set by the board _____;

Date _____.

46.

47.

_____Final written comments on the preliminary plan by the following:

A. _____ Town engineer (consulting) Date: _____

B. _____ Public works director Date: _____

C. _____ Conservation commission Date: _____

D. _____ Fire districts (2) Date: _____

E. _____ 911 Supervisor Date: _____

F. _____ Other (specify) _____ Date: _____

H. - Final checklist for major land development projects and major subdivisions.#

The applicant shall submit to the administrative officer copies of final site plans and supporting materials as indicated below:

Plat plans to be recorded

One copy of the final plat plan drawn on Mylar to a scale of one inch to 40 feet. The scale may be modified with the permission of the administrative officer. In addition, five black line copies shall also be submitted. Each sheet shall be no larger than 24 inches by 36 inches, and a sufficient number of sheets shall be included to clearly show all of the information required. Sheets shall be numbered sequentially (e.g., sheet 1 of 3, 2 of 3, etc.). Plans shall also be submitted on CD in AutoCAD, .dwg, GIS shapefile or .dxf file format as a PDF. The following information shall be shown on the plans: 1.

_____Name and address of the proposed development.

_____Notation that the subdivision is located in the Town of Exeter, RI.

_____Name and address of property owner and applicant.

_____Name, address and telephone number of engineer or land surveyor.

_____Date of plan preparation, with revision date(s) (if any).

_____Graphic scale and true north arrow.

_____Plat and lot number(s) of the parcel(s) being developed.

_____Zoning district(s) of the parcel(s) being developed. If more than one district, zoning boundary lines must be shown.

_____Perimeter boundary lines of the subdivision or land development project, drawn so as to distinguish them from other property lines.

10.

_____Location and dimensions of existing property lines, easements and rights-of-way within or immediately adjacent to the parcel being subdivided.

11.

_____Location, width and names of proposed and existing streets within and immediately adjacent to the parcel being developed.

12.

_____Names of abutting property owners and property owners immediately across any adjacent streets.

13.

_____Location of proposed permanent bounds.

14.

_____Location of all interior lot lines and street lines with accurate dimensions indicated.

15.

_____Location and number of all proposed lots, with accurate areas indicated.

16.

_____Location and notation of type of easement(s) or existing easement(s) to remain (if any) with accurate dimensions and areas indicated.

17.

_____Location and notation of type of proposed open space areas.

18.

_____Notation of special conditions of approval imposed by the planning board (if any).

19.

_____Notation of any permits and agreements with state and federal reviewing agencies (if any).

20.

_____Phasing schedule (if any).

21.

_____Certification by a professional land surveyor that all interior and perimeter lot lines and street lines of the land being subdivided have been designed to conform to a minimum of a class I survey, including the location of all proposed permanent monuments, and are certified as being correct.

22.

_____Note on plan: "The Town of Exeter currently has a Growth Management Ordinance in effect which may impact the ability to obtain building permits for lots shown on this plan."

Construction record plans

Two black line copies of construction plans drawn to a scale of one inch to 40 feet. The scale may be modified with the permission of the administrative officer. Each sheet shall be no larger than 24 inches by 36 inches, and a sufficient number of sheets shall be included to clearly show all of the information required. Sheets shall be numbered sequentially (e.g., sheet 1 of 3, 2 of 3, etc.). 23.

_____Final construction plans as listed in the preliminary plat checklist, including plans of any additional improvements as required by the planning board as a condition of approval.

24.

_____Certification by a registered professional engineer that the plans are correct.

25.

_____Proposed street plan and profiles drawn at a scale of 1″ = 40′ horizontal and 1″ = 4′ vertical if required by the planning board.

26.

_____Street cross-sections, if required by the planning board.

27.

_____Proposed landscaping plan, if required by the planning board.

28.

_____Soil erosion and sediment control plan (if required).

29.

_____For phased projects, as-built drawings for the previous phase (if applicable).

30.

_____Proposed street trees.

Supporting materials 31.

_____Certificate of the tax collector showing that all taxes due on the parcel being subdivided have been paid for a period of five years prior to filing of the final plat and that there are no outstanding municipal liens on the parcel.

32.

_____Two original signed copies of all legal documents describing the property, creating a Homeowners' Association, proposed easements and rights-of-way, dedications, restrictions or other required legal documents.

Specify: _____

_____

33.

_____Two signed copies of an irrevocable offer to convey to the town all public streets and/or other public improvements, accompanied by a metes and bounds description of said areas

_____Deed transferring land proposed for dedication to the town or other qualified group or agency for open space purposes

35.

Payment of required fees

Payment of the following fees or posting of financial guarantees, if required, to be prior to endorsement by the planning board and recording of final plans: 36.

_____Administrative fee. See section 3.3.B.

37.

_____Final plat recording fee - Amount _____

38.

_____Performance bond or other financial guarantees:

Initial amount _____ ;

Date set by planning board _____ ;

Date of expiration of surety _____ .

39.

_____Fees in-lieu-of land dedication (if required):

Amount _____ .

_____Inspection fee - Amount: _____ .

_____Maintenance bond for acceptance of public improvements (if applicable):

Amount _____;

Date of maintenance bond expiration _____ ;

Date of planning board approval of public improvements _____ ;

Description _____ ;

Date of recommendation of acceptance from planning board to the town council _____ ;

Date of council acceptance of public improvements _____ .

I. - Pre-application and concept review checklist conservation development projects.#

The submission materials for the pre-application meeting consist of the following maps, at a minimum, which correspond to steps 1—3 of the conservation development design process: The applicant shall submit to the administrative officer at least two black line full-scale copies (24" x 36") and eight reduced copies (11"x 17") of pre-application maps required below. The scale of all plans shall be as indicated below and shall be sufficient to clearly show all of the information required. The scale may be modified with the permission of administrative officer.

At a minimum, the following information shall be provided: 1.

Site base map;

Existing resources and site analysis map (see section 5.16);

Site context map (see section 5.6);

Potential site conservation areas map;

Sketch plan overlay sheet.

Base map

_____Name of the proposed subdivision.

_____Name and address of property owner and applicant.

_____Name, address and telephone number of the person or firm preparing the pre-application plan(s).

_____Date of plan preparation, with revision date(s) (if any).

_____Graphic scale and true north arrow.

_____Plat and lot numbers(s) of the land being subdivided.

_____Zoning district(s) of the land being subdivided; if more than one district, zoning boundary lines shall be shown.

_____Perimeter boundary lines of the subdivision, drawn so as to distinguish them from other property lines.

_____Location of existing streets, property lines, easements, and rights-of-way within and immediately adjacent to the parcel(s) being developed.

10.

_____Area in acres of the parcel.

11.

_____Location and approximate size of existing structures.

12.

_____Known surface waters including rivers, streams, lakes, ponds and wetlands; it is not necessary to field verify wetlands at this stage.

Step 1: Existing resources and site analysis maps.

During site analysis, information about natural and cultural factors is collected and mapped, creating an objective basis of facts to inform discussions and support fair decisions. In this first step, the focus is on the site itself, its features and capabilities. The site analysis process is described in detail in section 5.4, step 1 of these regulations. The number of site analysis maps required will vary with the complexity of each site. The following maps should be prepared as separate overlays, which can be combined in different ways using geographic information system technology (GIS) to better understand the interaction of the various site features and resource types. GIS maps are recommended. For further information and illustrated examples regarding suggested GIS maps refer to RIDEM Conservation Development Manual 2003.

Topography and slopes

The form of the land is fundamental to understanding both natural systems and suitability for construction. USGS topographic maps provide ten-foot contours (elevation lines); these can be traced manually or digitized for use as an overlay. In addition, a slope map provides a general assessment of development suitability, or potential hazards, based on slope. 13.

_____Existing topography with ten-foot contour lines.

14.

_____Slope map, with slopes grouped according to five categories based on development suitability: 0—3 percent, 3—8 percent, 8—15 percent, 15—25 percent, and over 25 percent. Steeper slopes should be shown in progressively darker colors or shades of gray.

15.

_____Existing drainage and drainage structures, such as culverts and pipes, etc.

Natural resource inventory

Unique features and local priorities for natural resources can be found in the comprehensive plan. Smaller parcels in particular may contain only a portion of a resource area or buffer zone, which may be shown more clearly on a separate map showing the site within a larger district or watershed. Subsurface groundwater aquifers and surface water supplies should be indicated in a gradation of blue colors, tones or hatching where the surface water supply reservoir or aquifer is darkest and its watershed or recharge areas are progressively lighter. Farmland and forested land should be shown in light and dark green, respectively, with an indication of underlying soil types with hatching and/or labels. Natural heritage areas can be shown with a red outline around the designated area. 16.

_____Name and location of surface watershed, water quality classification and existing condition of nearest surface water(s). See RIDEM water quality regulations.

17.

_____Groundwater aquifers, recharge areas and wellhead protection areas.

18.

_____State-designated Natural Heritage Sites.

19.

_____Un-fragmented forest tracts.

20.

_____Prime farmland soils.

21.

_____Land in active agricultural use.

22.

_____State, regional, or community greenways and greenspace priorities.

23.

_____100-year floodplains as shown on federal flood protection maps.

Cultural resource inventory

State and local records of historic features can be transferred to a base map by hand or as GIS layers. Site-level features, such as stonewalls, agricultural elements, historic houses and outbuildings, and other landscape features can be located on RIGIS orthophotos or transferred to an overlay map based on a site walk. Scenic roads and areas are identified in state and local plans, and specific views on the parcel can be identified with arrows and text description. 24.

_____State or locally designated historic sites, districts, cemeteries or landscapes.

25.

_____Archaeological sites.

26.

_____Scenic road corridors and state-designated scenic areas.

27.

_____Approximate location of stonewalls, structures, outbuildings, roads or trails, and other historic features on the parcel.

Recreational resource inventory

Trails and recreational areas can be identified based on site observation, USGS maps, and aerial photography. Regional trails, boat launches and recreational sites may be found on RIGIS, and in the comprehensive plan or other greenspace plans, which indicate existing and potential trails and recreation areas within the town. Trails should be graphically separated into existing (solid line) and potential (dashed line), and colored green for hiking, red for biking, blue for boating, etc. 28.

_____Existing hiking, biking, and bridle trails within and adjacent to site.

29.

_____Boat launches, lake and stream access points, beaches and water trails.

30.

_____Existing play fields and playgrounds adjacent to the site.

Utilities and infrastructure (if available)

Utility information available on RIGIS is 14 years old, and therefore lacking more recent extensions. The comprehensive plan contains more recent maps of utilities, and the town department of public works and public utility companies maintain the most up-to-date records. A quick field survey of manholes and utility poles can often provide a good approximation of available utilities. 31.

_____Size and approximate location of public or private water lines.

32.

_____Size and approximate location of public or private sewer lines.

33.

_____Gas service.

34.

_____Electrical service.

35.

_____Telephone, cable, and other communication services.

36.

_____Width and surfacing material of existing road(s) at access points.

Step 2: Site context map.

In step 2, attention shifts to what's around the site in the larger context of the neighborhood and town. Objective data is collected for natural, cultural and recreational resource systems that surround the site, as well as the social structure and visual character of the neighborhood. The contextual analysis process is described in detail in section 5.6 and in section 5.4, step 2 of these regulations. It can include many of the same features and resources mapped for the site analysis, but this time with a focus on the area surrounding the site.

Using 1997 RIGIS orthophotos, or more recent aerial photography if available, show the area within 1 or 2 miles of the site at a scale of one inch equals 400 feet. Outline the parcel boundary. Surrounding parcels, ten-foot contours, surface waters and wetlands from RIGIS may be overlaid with the photograph if available. Resources, which extend over large areas, such as public drinking water supply watersheds, groundwater aquifers, wellhead protection areas, and agricultural districts, may also be shown more effectively at the context scale than on the site analysis maps in step 1. A USGS map should be submitted with the parcel boundary outline. This will show many key features surrounding the

Step 3: Potential conservation areas.

Based on the data mapped as part of the analysis of the site and its context in steps 1 and 2, respectively, an assessment map of potential conservation areas shows that part of the site which must be protected by law, that which cannot be built on because of physical constraints, or which represents an important resource or neighborhood feature to be protected. Together, these represent the most logical potential conservation areas. While the first two steps consist of a straightforward inventory of resources, opportunities and constraints, for step 3 planners must reach a consensus about which areas have high value for conservation. Designation of potential conservation areas is described in detail in section 5.4, step 3 of these regulations.

Graphic and coloring schemes, as suggested below, can help keep this information legible as the information is combined on the maps. Separate overlays may be required to illustrate more complicated situations, but where possible try to keep these coverages on the same map.

Non-buildable areas

Land unsuitable for development is defined in section 1.2 of the zoning ordinance. These areas shall be shown as follows: 37.

_____Freshwater wetlands, surface waters and vernal pools, including local and state regulated setbacks. Surface waters can be mapped in blue, with wetlands in blue/green and setback lines in darker blue/green.

38.

_____Land located in any floodway.

_____Existing utility easements and power line right-of-ways.

40.

_____Unique sites having historical, archaeological or values protected by local, state or federal regulations.

Since soil conditions are fundamental both to natural resources and construction suitability, the statewide soil survey available on RIGIS can yield an approximate idea of areas where construction will be difficult or impossible. The soils data also shows where development may be most appropriate, particularly for on-site wastewater treatment systems. The applicant must show soils as a function of the soil properties, not the individual soil type. Several ways of grouping and assessing soils have been prepared by state agencies to aid in this assessment. RIGIS provides a grouping scheme based on water table, slope, bedrock, and miscellaneous severe constraints. The cooperative extension service at the University of Rhode Island has developed a grouping scheme based on hydrological characteristics, from well-drained soils with a deep water table to hydric soils that are essentially wetlands. (A comparison of these methods may be found at the Rhode Island Cooperative Extension's web site www.uri.edu/ce/wq/mtp/rapid/sscomp.html.) The extent of hazard or constraint will depend to some degree on local conditions and availability of public sewer and water, etc. Items to be identified as potential conservation areas will therefore need to be identified in consultation with town staff or the planning board.

Partially constrained areas 41

_____Slopes in excess of 15 percent - can be mapped in yellow.

42.

_____100-year flood plains - can be indicated with blue cross-hatching.

43.

_____Hydric soils and soils with seasonal high water table less than 3.5 feet or slowly permeable "hardpan" soils - can be shown with orange cross-hatching (primarily a constraint on the construction of septic systems).

Important natural, cultural, and recreational resource areas

Identify the resources in each category, which are the most important to protect, based on an assessment of the natural, cultural and recreational resources mapped for step 1; these can be indicated with transparent tones and/or written annotations on the map. 44.

_____Natural resource areas - can be shown in green transparent tones.

45.

_____Cultural resource areas - can be shown in red transparent tones.

46.

_____Recreational resources - can be shown with solid and dashed lines, hatching for areas, and annotations, as appropriate.

Sketch plan overlay sheet

_____Identification of areas proposed for development.

48.

_____Location of proposed open space areas.

49.

_____Initial layout of streets.

50.

_____Initial number of dwelling units.

Supplementary information 51.

_____Administrative fee.

52.

Conclusions/outcomes from pre-application review _____Agreement on areas for further investigation, necessary detail of field surveys, etc.

_____Approximate location of natural, cultural and recreational resources and agreement on the town's priorities for resource protection in the areas of the site.

_____Understanding of resource systems within the site's larger context.

_____Preliminary location of potential conservation and open space areas.

_____Preliminary location potential development areas.

_____Agreement on type of development (conservation development, conventional development or rural residential compound).

_____Agreement on initial basic maximum number of units: Refer to section 5.8.

_____Agreement regarding the consultants, if any, the town will use to assist in the review process. Refer to section 3.3.C, project review, hearing and inspection fees.

_____Other

J. - Preliminary plat checklist for minor land conservation development projects and minor conservation development subdivisions (creation or extension of a public or private street).#

Each of the ten steps in the conservation development process is reflected in preliminary plan review for minor land development projects and minor subdivisions, where the creation or extension of a public or private street is involved. Many of the same maps and overlays submitted for pre-application can be reused as they are, or updated with such additional field surveys and research as may be agreed to by the applicant and the planning board during pre-application review. Looking ahead to the final plan submission the applicant may commission detailed topographic, wetlands, and boundary surveys - especially for areas of the site where development is proposed.

The following information shall be presented in the form of a written narrative report, supplemented as necessary with drawings, sketches or plans to convey intent. The narrative report shall include reduced sets of all drawings and plans required below on 11″ by 17″ sheets. The number of reduced copies shall be determined by the administrative officer, based upon the required distribution to the planning board, and other municipal, public or private agencies involved in the development review process.

Initially, the applicant shall submit to the administrative officer at least four full-scale black line copies of master plan maps required below. In addition, at least eight reduced copies of the narrative report, including reduced maps shall be submitted.

At a minimum, the following information shall be provided:

Base map

Unless otherwise indicated, plans shall be drawn to a scale of either one inch = 100 feet or 1 inch = 200 feet, whichever would best fit on a standard size sheet (24 inches by 36 inches), unless otherwise approved by the administrative officer. Sheets shall be numbered sequentially (e.g., sheet 1 of 3, 2 of 3, etc.). At this stage the basic features such as roads, parcel boundaries, topography, vegetation and water features are best redrawn as a clean base map, or used as overlays to the existing resources and site analysis map.

All sheets must contain the following basic information: 1.

_____Name of the proposed subdivision or development.

_____Name and address of property owner and applicant.

_____Name, address and telephone number of engineer, land surveyor or person preparing the plan(s).

_____Date of plan preparation, with revision date(s) (if any).

_____Graphic scale and true north arrow.

_____Plat and lot number(s) of the land being subdivided or developed.

_____Zoning district(s) of the land being subdivided or developed. If more than one district, zoning boundary lines must be shown.

_____Perimeter boundary lines of the subdivision or development, drawn so as to distinguish them from other property lines.

_____Area of the parcel(s) being developed, and proposed number of buildable lots, dwellings or other proposed improvements.

10.

_____Location and dimensions of existing property lines within or adjacent to the parcel(s) being subdivided or developed.

11.

_____Easements and rights-of-way within or adjacent to the development parcel(s).

12.

_____Location, width and names of existing streets within and immediately adjacent to the parcel(s) being developed.

13.

_____Names of abutting property owners and property owners immediately across any adjacent streets.

14.

_____Notation on plan if the parcel(s) being developed are located within any of the following areas:

_____Natural heritage areas (RIDEM);

_____Zoning overlay districts, if any.

15.

_____Location and approximate size of existing structures.

16.

_____Location of land unsuitable for development, including known surface waters including rivers, streams, lakes, ponds, wetlands and vernal pools. It is advisable to have wetland edges field surveyed and verified by the RI Department of Environmental Management at this point, especially within or adjacent to proposed development zones.

The 10-step design review process (refer to section 5.4)

Step 1: Existing resources and site analysis map - Refer to section 5.16.

Topography and slopes

After the pre-application meeting and concept review, the planning board and the applicant should agree on the necessary accuracy and detail of topographic data for the preliminary plan submission. Ten-foot contours (elevation lines) based on USGS surveys can be traced manually or digitized for use as an overlay, and may be sufficient if proposed development zones fall in areas of moderate slopes. For planning roads and building sites within areas over eight percent grade, or to discern gently-sloping areas near wetlands, vernal pools or intermittent streams, a field survey of topography to map the two-foot or five-foot contour interval may be necessary to ensure a buildable preliminary plan. This can be the basis for a more accurate slope map depicting a general assessment of development suitability, or potential hazards, based on slope or hydrologic conditions. 17.

_____Topography with contour lines at ten-foot interval, or more detailed, if necessary.

18.

_____Slopes grouped according to five categories based on development suitability: 0—3 percent, 3—8 percent, 8—15 percent, 15—25 percent, and over 25 percent. Steeper slopes should be shown in progressively darker colors or shades of gray.

19.

_____Existing drainage and drainage structures.

Natural resource inventory

Based on the preliminary designation of development zones, further site investigation and surveys may be necessary to establish the limits of natural resource areas such as wetlands, streams, vernal pools, and vegetation. These overlays can be updated with the more accurate information, using the same graphic schemes as the pre-application submission. Subsurface aquifers and surface water supplies should be indicated in a gradation of colors, tone or hatching where the reservoir or aquifer is darkest and its watershed or recharge areas are progressively lighter. Farmland and forested land should be shown in light and dark green, with an indication of underlying soil types with hatching and/or labels. Natural heritage areas can be shown with a red outline around the designated area. 20.

_____Public drinking supply watershed. Name and location of surface watershed and subwatershed boundaries, water quality classification and existing condition of nearest surface water(s).

21.

_____Groundwater aquifers, including state-designated "groundwater reservoirs," recharge areas, wellhead protection areas and groundwater elevation, or "water table."

22.

_____State-designated Natural Heritage Sites, wildlife habitat and fish presence in streams that could be affected by nearby development.

23.

_____Unfragmented forest tracts.

24.

_____Prime farmland soils.

25.

_____Areas in active farm use, with annotations for cropland, pasturage, orchard, etc.

26.

_____Large or unusual trees, shrubs or other unique vegetation.

27.

_____State, Regional, or community greenways and greenspace priorities.

28.

_____100-year floodplains and base flood elevation data, as shown on FEMA maps.

Cultural resource inventory

Cultural features identified on the site, such as stone walls, agricultural elements, historic houses and outbuildings, and other landscape features may need to be more carefully surveyed in the field, along with other special features, views, etc. identified during the site visit and pre-application review. This is especially important if these features fall within proposed development areas, and could be incorporated into the proposed development. 29.

_____State or locally-designated historic sites, districts, cemeteries, or landscapes.

30.

_____Archaeological sites.

31.

_____Scenic road corridors and state-designated scenic areas.

32.

_____Location of stone walls, structures, outbuildings, roads or trails, and other historic features on the parcel.

Recreational resource inventory

Trails identified in pre-application may need to be more carefully surveyed in the field especially where they cross into proposed development areas. Trails should be graphically separated into existing (solid line) and potential (dashed line), and colored green for hiking, red for biking, blue for boating, etc. 33.

_____Existing hiking, biking, and bridle trails within the site, or in the vicinity, where there is an opportunity to link the site with established trails.

34.

_____Boat launches, stream access locations and water trails.

35.

_____Existing play fields and playgrounds adjacent to the site.

Utilities and Infrastructure (if available)

Utility should be shown to the level of detail necessary for planning the most efficient connections to the development, but need not be surveyed in the field. Documentation of capacities of various services should be provided, if applicable. 36.

_____Size and location of public or private water lines.

37.

_____Size and location of public or private sewer lines.

38.

_____Gas service.

39.

_____Electrical service.

40.

_____Telephone, cable, and other communication services.

41.

_____Width and surfacing materials of existing road(s) at access points.

Step 2: Site context map - Refer to section 5.6.

Using 1997 RIGIS orthophotos, or more recent aerial photography if available, show the area within one-half mile of the development parcel at a scale of 1″ = 400′ or as necessary. Outline the parcel boundary. Surrounding parcels, ten-foot contours, surface waters and wetlands from RIGIS may be overlaid with the photograph if available. After pre-application review, the planning board may request that other resources be overlaid with the context map in order to better understand how the development will affect its surroundings. This may be particularly important in showing how the site fits into surrounding ecological or cultural systems. These may include regionally important surface or subsurface water supplies, large stream/wetland systems, continuous blocks of forested land, or extended areas in agricultural use.

Step 3: Potential conservation areas.

The pre-application review, especially step 3, the designation of potential conservation and development areas, will serve to focus the more detailed mapping of potential conservation areas during preliminary plan. More detailed assessment of soils and slope constraints should be based on the specific character of the site and the type of development proposed. Conclusions about "non-buildable" and "partially-constrained" areas of the site will thus be calibrated to fit the specific situation. At a minimum, the planning board and the applicant should agree as to the method for evaluating soil constraints, using either the RIGIS suitability model or a soil-hydrology scheme, depending on site conditions. At the same time, the planning board can identify locations where field-testing of soils and water table will be necessary and the extent of such investigation required for the preliminary plan submission.

Non-buildable areas 42.

_____Wetlands and surface waters including local and state regulated setbacks.

43.

_____Surface waters - can be mapped in blue, wetlands in blue/green and setback lines in darker blue/green.

44.

_____Existing land restrictions such as utility easements, power line right-of-ways, etc.

45.

_____Any other land unsuitable for development, as defined in the zoning ordinance.

Partially constrained areas (physical constraints to development) 46.

_____Slopes in excess of 15 percent - can be mapped in yellow.

47.

_____100-year flood plains - can be indicated with blue cross-hatching.

48.

_____Hydric soils and soils with seasonal high water table less than 3.5 feet or slowly-permeable "hardpan" soils - can be shown with orange cross-hatching.

Important natural, cultural and recreational resource areas

Identify the resources in each category which are the most important to protect; these can be indicated with transparent tones and/or written annotations on the map. 49.

_____Natural resource areas can be shown in green transparent tones. The natural, cultural, and recreational inventories from step 1 should be used here, and supplemented as necessary with field surveys.

50.

_____Cultural resource areas can be shown in red transparent tones.

51.

_____Recreational resources can be shown with solid and dashed lines, hatching for areas, and annotations, as appropriate.

Summary map

A summary map should be prepared, combining non-buildable, partially constrained and important resource areas into a single overlay. The summary map represents a synthesis of the principal conclusions drawn from the previous maps. It therefore serves as a record of what the applicant and the planning board agree are the areas, which should be preserved as open space, and likewise clearly identifies the areas most suited for development. It also allows for an agreement on what areas of the site may need to be investigated in further detail, either to better locate the edges of a sensitive resource or to perform a more detailed survey of features, which might be incorporated in the proposed development.

The summary map simplifies the previous overlays into three colors: 52.

_____Non-buildable areas - shown in red or red hatching.

53.

_____Partially-constrained areas - shown in orange or orange hatching.

54.

_____Important natural, cultural and recreational resource areas - shown in green tone or line work, as appropriate.

Step 4: Determine maximum number of units.

The applicant and the planning board shall agree on the basic maximum number of dwelling units, if changed from the pre-application stage of review. Refer to the discussion of step 4 in section 5.4, and to section 5.8, entitled "Basic maximum number of dwelling units." 55.

_____Yield plan drawings, with indication of number of units: _______.

Step 5: Locate development areas and explore conceptual alternatives.

Development of a conceptual neighborhood layout can provide a framework to tie the proposed community together into a unified whole, and to link it with the larger neighborhood of which it is a part. Based on the results of steps 1—3, the applicant prepares a sketch plan overlay sheet to overlay the existing resources and site analysis maps showing the potential development areas, for the general layout of the proposed development. Refer to section 5.5 entitled sketch plan overlay sheet. The focus of this sketch plan is to demonstrate how the development areas will avoid or minimize impacts to the potential conservation areas as shown on the summary map in step 3. The plan should also demonstrate how the proposals would fit into the context as described in step 2. The sketch plan overlay sheet shall be prepared for review by the planning board during the site visit. 56.

_____Potential development areas - show as a tone or boundary line.

57.

_____Conceptual alternatives - specify number and variables, if possible.

58.

_____Describe overall themes and organizing principles.

59.

_____Describe house types and/or architectural themes.

Step 6: Locate house sites.

Once a preferred concept is in place, attention turns to selecting house sites that provide high value to potential buyers, with opportunities for creative design, privacy, attractive views, and yard space. Potential house sites are also evaluated for potential access, drainage, availability of utilities, and suitability for wells and septic systems. The process of locating house sites should be documented by describing the potential of proposed locations to avoid or minimize impacts to the resources identified in steps 2 and 3, as well as the visual effect from within and outside the development, and livability for future residents.

A site visit is required at this point and prior to establishing final locations to verify that locations avoid or minimize impacts to the conservation areas identified in steps 2 and 3. Refer to section 6.4.D. 60.

_____Development suitability - annotate plans to indicate site scale differences in microclimate (such as north-facing areas sheltered from the summer sun but affected by winter winds, or southern exposures good for solar heating), soils, hydrology, or special features affecting construction, such as unique trees or stone walls to be preserved.

61.

_____ Proposals, if any, for connection with existing water supply and sanitary sewer systems. If wells and ISDS are proposed, a general description of their location shall be provided. Location of water table test holes and soil percolation tests, with test hole data, if available.

62.

_____Views and visual character of house sites - describe with arrows and annotation.

63.

_____Yard spaces and activity areas - distinguish public and private areas, annotate potential uses.

64.

_____Indicate site access, service and parking alternatives.

65.

_____Indicate how the house sites will be connected to or benefit from the dedicated open space.

Step 7: Lay out streets, trails and other infrastructure.

The layout of streets and trails is based on providing efficient access to the preferred house sites, organized by the overall design concept or theme. Several alternatives may need to be explored to find the best balance of community design with physical goals of minimizing pavement and limiting disturbance of the site. 66.

_____Alternatives for location and alignment of proposed roads and pedestrian system.

67.

_____Cross-section of proposed streetscape, including buildings, street trees, plantings, fences, curbs, sidewalks and trails, etc. on both sides of the street, along with the width of pavement and shoulders, if any.

68.

_____Alternatives for storm water treatment and management with an emphasis on maintaining the natural hydrology, and encouraging the infiltration of precipitation as close to the point of origin as possible. Refer to step 7 in section 5.4, and to section 7.3.C. for further information regarding alternative storm water treatment methods. The most recent edition of the Rhode Island Storm Water Design and Installation Standards Manual should also be consulted.

69.

_____Concept for lighting of streets and homes, placement of utilities including transformer boxes and other access points.

Step 8: Design open space.

Proposed uses and design guidelines for open space areas to be preserved by the project should be carefully planned to take advantage of existing natural, cultural and historical features and the potential for active agriculture and forestry, and active or passive recreation. The design of open space should flow directly from its proposed use - farming, storm water management, habitat protection, recreation, etc. - and respond to the needs of the community. 70.

_____Map the proposed open space and indicate the proposed uses and design criteria.

71.

_____Show proposed recreational trails and any potential links to other trails, natural features or amenities on the site or in the context area, and sidewalk connections to other neighborhoods, schools, etc. Recreational trails should be developed at the time the subdivision is built and a bond or other surety can be held, as is done with subdivision roads, to insure the trails are built properly and do not readily erode.

72.

_____Show proposed facilities for active sports, playgrounds, stream fishing access, etc.

73.

_____Plan for active agriculture, or forestry.

74.

_____Conceptual management criteria, including protection of the natural and cultural resources identified in step 3.

Step 9: Draw in the lot lines.

As one of the last steps in the design process, the location of lot lines should flow logically from the location of resources, proposed house sites, and existing features of the site. Lot lines should reflect logical boundary locations in the field, such as drainages, stonewalls, and tree lines. Easements for utilities and trails are also set down to preserve access to important corridors. If the best locations for lot lines are still unclear at the preliminary plan stage, criteria or guidelines for their placement should be described.

Depending on the size of individual lots, building envelopes may be necessary to ensure that houses are built in the desired area of each lot. This can take the form of a "build-to line" showing where the front wall of each house should be placed, a "limit of disturbance line" showing the area that should not be altered, or a building envelope zone, within which the builder can vary the final location and orientation of the house and appurtenances. 75.

_____Alternatives for location of lot lines.

76.

_____Criteria or statement of design intent for locating lot lines.

77.

_____Location of rights-of-way, utility or trail easements.

78.

_____Building envelopes or build-to lines.

Step 10: Establish ownership and maintenance of open space.

In the final step of the process, the applicant should suggest the alternatives for ownership and maintenance of designated open space areas. This may only be conceptual during preliminary plan stage, with the goal of revealing opportunities for ownership that may take advantage of unique site features, or which makes a particularly good fit with one of the design alternatives under consideration. 79.

_____Open space use plan. See section 5.12.G.

80.

_____Maintenance alternatives, including potential funding sources.

81.

_____Show potential open space to be preserved, conservation easements or other restrictions.

Conclusions/outcomes from preliminary plan review

Following certification of a complete preliminary plan submission, the town has 95 days to approve the preliminary plan as submitted, deny the plan, or approve with conditions. As this formal approval proceeds, it is critical to the ongoing design process that the applicant and the town reach a clear and mutual understanding about the character of the site and the best way to develop it. Whether incorporated into the written approvals or not, these agreements record the conclusions of the preliminary plan review and establish review criteria for the final plan:

The review and approval of the final plan may be delegated by the planning board to the administrative officer. The board may elect, however, to conduct final plan review itself. Agreement on the basic issues listed below at the time of preliminary review, may result in expedited review of the final plan. With the majority of the planning and design issues resolved at preliminary review, the final plan review may be simply be approval of final engineering and legal details already approved in conceptual form during earlier reviews. _____Agreement on basic maximum number of units;

_____Agreement on location and design of streets, drainage, utilities and other infrastructure elements;

_____Agreement on location of home sites, lots and lot lines;

_____Agreement on ownership, maintenance and management responsibility of open space areas;

_____Agreement on required approvals from state and other reviewing agencies.

Supplementary information 82.

_____Yield plan, modified from pre-application review (if necessary).

83.

_____Preliminary grading plan in sufficient detail to show proposed contours for all grading proposed for on and off-site street construction, drainage facilities and grading upon individual lots if part of proposed subdivision improvements (if applicable).

84.

_____Preliminary drainage plan and drainage calculations prepared by a registered professional engineer, if required. (three copies)

85.

_____Proposed utilities plan, including sewer, water, gas, electric, phone, cable TV, fire alarm, hydrants, utility poles, or other proposed above or underground utilities, as applicable.

86.

_____Location, dimension and area of any land proposed to be set aside as open space.

87.

_____Base flood elevation data.

88.

_____Certification by a professional land surveyor that a perimeter survey of the land being subdivided has been performed and conforms to the survey requirements to a minimum of a class I survey.

89.

_____Open space use and management plan. See section 5.12.G.

Supporting materials 90.

_____Administrative fee, plus any required mailing and advertising expenses. See Section 3.3.B.

91.

_____Project review fee. See section 3.3.C.

92.

_____Written confirmation that the appropriate water company or district has reviewed the plan and is able to provide water service (if proposed).

Water company or district _____ ;

Date of letter _____ .

93.

_____If individual sewage disposal systems are proposed, confirmation from the state department of environmental management that the soils are adequate for the use of ISDS. Either of the following:

_____Preliminary subdivision suitability report No.;_______

(3-5 lots)

_____Water table verification No.;_______

(2 lots)

94.

_____The names and addresses of all property owners, agencies or communities requiring notification as required by these regulations.

95.

_____Copies of return receipts for certified mail notices.

96.

97.

_____Either of the following:

A letter to the planning board indicating the sub-divider's intent to complete the required improvements prior to endorsement and recording; or

A letter to the planning board requesting that security sufficient to cover the cost of required improvements be established by the board.

K. - Final checklist minor land conservation development projects and minor conservation development subdivisions (creation or extension of a public or private street).#

See checklist E above.

L. - Master plan checklist for major land conservation development projects and major conservation development subdivisions.#

Each of the ten steps in the conservation development process is reflected in master plan review. Many of the same maps and overlays submitted for pre-application can be reused as they are, or updated with such additional field surveys and research as may be agreed to by the applicant and the planning board during pre-application review. Looking ahead to preliminary and final plan submissions, the applicant may commission detailed topographic, wetlands, and boundary surveys, especially for areas of the site where development is proposed.

Base map

Unless otherwise indicated, plans shall be drawn to a scale of either one inch = 100 feet or one inch = 200 feet, whichever would best fit on a standard size sheet (24 inches by 36 inches), unless otherwise approved by the administrative officer. Sheets shall be numbered sequentially (e.g., sheet 1 of 3, 2 of 3, etc.). At this stage the basic features such as roads, parcel boundaries, topography, vegetation and water features are best redrawn as a clean base map, or used as overlays to the existing resources and site analysis map. 1.

_____Name of the proposed subdivision.

_____Name and address of property owner and applicant.

_____Name, address and telephone number of the person or firm preparing the master plan(s).

_____Date of plan preparation, with revision date(s) (if any).

_____Graphic scale and true north arrow.

_____Plat and lot numbers(s) of the land being subdivided.

_____Zoning district(s) of the land being subdivided. If more than one district, zoning boundary lines shall be shown.

_____Perimeter boundary lines of the subdivision, drawn so as to distinguish them from other property lines.

_____Location of existing streets, property lines, easements, and rights-of-way within and immediately adjacent to the parcel(s) being developed.

10.

_____Area in acres of the parcel.

11.

_____Names of abutting property owners and property owners immediately across any adjacent streets.

12.

_____Location and approximate size of existing structures.

13.

_____Location of land unsuitable for development, including known surface waters including rivers, streams, lakes, ponds, wetlands and vernal pools. It is advisable to have wetland edges field surveyed and verified by the state department of environmental management at this point, especially within or adjacent to proposed development zones.

The 10-step design review process (refer to section 5.4)

Step 1: Existing resources and site analysis map - refer to section 5.16.

Topography and slopes

After the pre-application meeting and concept review, the planning board and the applicant should agree on the necessary accuracy and detail of topographic data for the master plan submission. Ten-foot contours (elevation lines) based on USGS surveys can be traced manually or digitized for use as an overlay, and may be sufficient if proposed development zones fall in areas of moderate slopes. For planning roads and building sites within areas over eight percent grade, or to discern gently-sloping areas near wetlands, vernal pools or intermittent streams, a field survey of topography to map the two-foot or five-foot contour interval may be necessary to ensure a buildable master plan. This can be the basis for a more accurate slope map depicting a general assessment of development suitability, or potential hazards, based on slope or hydrologic conditions. 14.

_____Topography with contour lines at ten-foot interval, or more detailed, if necessary.

15.

16.

_____Existing drainage and drainage structures.

Natural resource inventory

_____Public drinking supply watershed. Name and location of surface watershed and subwatershed boundaries, water quality classification and existing condition of nearest surface water(s).

18.

_____Groundwater aquifers, including state-designated "groundwater reservoirs," recharge areas, wellhead protection areas and groundwater elevation, or "water table."

19.

_____State-designated Natural Heritage Sites, wildlife habitat and fish presence in streams that could be affected by nearby development.

20.

_____Unfragmented forest tracts.

21.

_____Prime farmland soils.

22.

_____Areas in active farm use, with annotations for cropland, pasturage, orchard, etc.

23.

_____Large or unusual trees, shrubs or other unique vegetation.

24.

_____State, Regional, or community greenways and greenspace priorities.

25.

_____100-year floodplains and base flood elevation data, as shown on FEMA maps.

Cultural resource inventory

Cultural features identified on the site, such as stone walls, agricultural elements, historic houses and outbuildings, and other landscape features may need to be more carefully surveyed in the field, along with other special features, views, etc. Identified during the site visit and pre-application review. This is especially important if these features fall within proposed development areas, and could be incorporated into the proposed development. 26.

_____State or locally-designated historic sites, districts, cemeteries, or landscapes.

27.

_____Archaeological sites.

28.

_____Scenic road corridors and state-designated scenic areas.

29.

_____Location of stone walls, structures, outbuildings, roads or trails, and other historic features on the parcel.

Recreational resource inventory

_____Existing hiking, biking, and bridle trails within the site, or in the vicinity, where there is an opportunity to link the site with established trails.

31.

_____Boat launches, stream access locations and water trails.

32.

_____Existing play fields and playgrounds adjacent to the site.

Utilities and infrastructure (if available)

_____Size and location of public or private water lines.

34.

_____Size and location of public or private sewer lines.

35.

_____Gas service.

36.

_____Electrical service.

37.

_____Telephone, cable, and other communication services.

38.

_____Width and surfacing materials of existing road(s) at access points.

Step 2: Site context map - refer to section 5.6.

Step 3: Potential conservation areas. The pre-application Review, especially step 3, the designation of potential conservation and development areas, will serve to focus the more detailed mapping of potential conservation areas during master plan. More detailed assessment of soils and slope constraints should be based on the specific character of the site and the type of development proposed. Conclusions about "non-buildable" and "partially-constrained" areas of the site will thus be calibrated to fit the specific situation. At a minimum, the planning board and the applicant should agree as to the method for evaluating soil constraints, using either the RIGIS suitability model or a soil-hydrology scheme, depending on site conditions. At the same time, the planning board can identify locations where field-testing of soils and water table will be necessary, and the extent of such investigation required for the master plan submission.

Non-buildable areas 39.

_____Fresh water wetlands and surface waters including local and state regulated setbacks, verified by the state department of environmental management.

40.

_____Surface waters - can be mapped in blue, wetlands in blue/green and setback lines in darker blue/green.

41.

_____Existing land restrictions such as utility easements, power line right-of-ways, etc.

42.

_____Any other land unsuitable for development, as defined in the zoning ordinance.

Partially constrained areas (physical constraints to development) 43.

_____Slopes in excess of 15 percent - can be mapped in yellow.

44.

_____100-year flood plains - can be indicated with blue cross-hatching.

45.

_____Hydric soils and soils with seasonal high water table less than 3.5 feet or slowly-permeable "hardpan" soils - can be shown with orange cross-hatching.

Important natural, cultural and recreational resource areas

Identify the resources in each category, which are the most important to protect; these can be indicated with transparent tones and/or written annotations on the map. 46.

47.

_____Cultural resource areas can be shown in red transparent tones.

48.

_____Recreational resources can be shown with solid and dashed lines, hatching for areas, and annotations, as appropriate.

Summary map

A summary map should be prepared, combining non-buildable, partially constrained and important resource areas into a single overlay. The summary map represents a synthesis of the principal conclusions drawn from the previous maps. It therefore serves as a record of what the applicant and the planning board agree are the areas, which should be preserved as open space, and likewise clearly identifies the areas most suited for development. It also allows for an agreement on what areas of the site may need to be investigated in further detail, either to better locate the edges of a sensitive resource, or to perform a more detailed survey of features which might be incorporated in the proposed development.

The summary map simplifies the previous overlays into three colors: 49.

_____Non-buildable areas - shown in red or red hatching.

50.

_____Partially-constrained areas - shown in orange or orange hatching.

51.

_____Important natural, cultural and recreational resource areas - shown in green tone or line work, as appropriate.

Step 4: Determine maximum number of units.

_____Yield plan drawings, with indication of number of units: _____.

Step 5: Locate development areas and explore conceptual alternatives.

Development of a conceptual neighborhood layout can provide a framework to tie the proposed community together into a unified whole, and to link it with the larger neighborhood of which it is a part. Based on the results of steps 1—3, the applicant prepares a sketch plan overlay sheet to overlay the existing resources and site analysis maps showing the potential development areas, and at least three conceptual alternatives, where applicable, for the general layout of the proposed development. Refer to section 5.5 entitled sketch plan overlay sheet. The focus of this sketch plan is to demonstrate how the development areas will avoid or minimize impacts to the potential conservation areas as shown on the summary map in step 3. The plan should also demonstrate how the proposals would fit into the context as described in step 2. The sketch plan overlay sheet shall be prepared for review by the planning board during the site visit. 53.

_____Potential development areas - show as a tone or boundary line.

54.

_____Conceptual alternatives - specify number and variables, if possible.

55.

_____Describe overall themes and organizing principles.

56.

_____Describe house types and/or architectural themes.

Step 6: Locate house sites.

Once a preferred concept is in place, attention turns to selecting house sites that provide high value to potential buyers, with opportunities for creative design, privacy, attractive views and yard space. Potential house sites are also evaluated for potential access, drainage, availability of utilities, and suitability for wells and septic systems. The process of locating house sites should be documented by describing the potential of proposed locations to avoid or minimize impacts to the resources identified in steps 2 and 3, as well as the visual effect from within and outside the development, and livability for future residents.

58.

59.

_____Views and visual character of house sites - describe with arrows and annotation.

60.

_____Yard spaces and activity areas - distinguish public and private areas, annotate potential uses.

61.

_____Indicate site access, service and parking alternatives.

62.

_____Indicate how the house sites will be connected to or benefit from the dedicated open space.

Step 7: Lay out streets, trails and other infrastructure.

_____Alternatives for location and alignment of proposed roads and pedestrian system.

64.

65.

66.

_____Concept for lighting of streets and homes, placement of utilities including transformer boxes and other access points.

Step 8: Design open space.

_____Map the proposed open space and indicate the proposed uses and design criteria.

68.

69.

_____Show proposed facilities for active sports, playgrounds, stream fishing access, etc.

70.

_____Plan for active agriculture, or forestry.

71.

_____Conceptual management criteria, including protection of the natural and cultural resources identified in step 3.

Step 9: Draw in the lot lines.

As one of the last steps in the design process, the location of lot lines should flow logically from the location of resources, proposed house sites, and existing features of the site. Lot lines should reflect logical boundary locations in the field, such as drainages, stonewalls, and tree lines. Easements for utilities and trails are also set down to preserve access to important corridors. If the best locations for lot lines are still unclear at the master plan stage, criteria or guidelines for their placement should be described.

_____Alternatives for location of lot lines.

73.

_____Criteria or statement of design intent for locating lot lines.

74.

_____Location of rights-of-way, utility or trail easements.

75.

_____Building envelopes or build-to lines.

Step 10: Establish ownership and maintenance of open space.

In the final step of the process, the applicant should suggest the alternatives for ownership and maintenance of designated open space areas. This may only be conceptual during master plan stage, with the goal of revealing opportunities for ownership that may take advantage of unique site features, or which makes a particularly good fit with one of the design alternatives under consideration. 76.

_____Open space use plan. See section 5.12.G.

77.

_____Maintenance alternatives, including potential funding sources.

78.

_____Show potential open space to be preserved, conservation easements or other restrictions.

Conclusions/outcomes from master plan review

Following certification of a complete master plan submission, the town has 120 days to approve the master plan as submitted, deny the plan, or approve with conditions. As this formal approval proceeds, it is critical to the ongoing design process that the applicant and the town reach a clear and mutual understanding about the character of the site and the best way to develop it. Whether incorporated into the written approvals or not, these agreements record the conclusions of the master plan review and establish review criteria for the preliminary plan: _____Agreement on areas for further investigation, soil tests, borings, necessary detail of field surveys, etc. To be done for the preliminary plan submission.

_____Agreement on location and function of natural, cultural and recreational resources.

_____Agreement on function and value of resource systems within the site's larger context.

_____Agreement on location of potential conservation and development areas.

_____Agreement on basic maximum number of units

_____Agreement on design and uses of open space areas, trail connections, and other shared amenities.

_____Agreement on location and design of streets, home sites and other elements.

_____Agreement on criteria for establishing lot lines, pending further site surveys and analysis.

_____Agreement on ownership, maintenance and management responsibility of open space areas.

_____Agreement on relevant town goals for the area.

Supplementary information 79.

_____An estimate of the approximate population of the proposed subdivision.

80.

_____ An estimate of the number of school-aged children to be housed in the proposed subdivision.

81.

_____Fiscal impact statement, if required.

82.

_____Proposed phasing, if any.

Supporting materials 83.

_____Administrative fee. See section 3.3.B.

84.

_____Project review fee. See section 3.3.C.

85.

_____The names and addresses of owners of all property owners, agencies or communities requiring notification as required by these regulations.

86.

87.

_____Initial written comments on the master plan from the following agencies:

(Provided by the administrative officer)

Local Agencies: A. _____ Town engineer (consulting) Date: _____

B. _____ Public works director Date: _____

C. _____ Conservation comm. Date: _____

D. _____ Fire districts(2) Date: _____

E. _____ 911 supervisor Date: _____

F. _____ Other (specify) _____ Date: _____

Adjacent communities (specify): A. _____ Date: _____

B. _____ Date: _____

C. _____ Date: _____

D. _____ Date: _____

E. _____ Date: _____

State agencies: A._____ Environmental management Date: _____

B._____ Transportation Date: _____

C._____ Other (specify) _____ Date: _____

Federal agencies: A. _____ U.S. Army Corps Engineers Date: _____

B. _____ FEMA Date: _____

C. _____ Soil conservation service Date: _____

M. - Preliminary checklist for major land conservation development projects and major conservation development subdivisions.#

Under state law, submission requirements for preliminary plan are determined by each town, but should include the following, as listed under section 45-23-41: "...engineering plans depicting the existing site conditions, engineering plans depicting the proposed development project, a perimeter survey, all permits required by state or federal agencies prior to commencement of construction, including permits related to freshwater wetlands, the coastal zone, floodplains, preliminary suitability for individual septic systems, public water systems, and connections to state roads."

Preliminary plan review is thus concerned with the details of engineering and permitting necessary to ensure construction of the plans set down by the master plan. Barring surprises that turn up in more detailed surveys of the site, the conclusions reached in master plan will not change much, but they will need to be developed in more detail to explain exactly how each feature of the proposed development will be constructed. Under section 45-23-44, state law lists requirements towns may adopt for physical design: "Such requirements may include, but shall not be limited to, requirements and policies for rights-of-way, open space, landscaping, connections of proposed streets and drainage systems with those of the surrounding neighborhood, public access through property to adjacent public property, and the relationship of proposed developments to natural and man-made features of the surrounding neighborhood."

Section 45-23-45 expands this list to include standards for public design and improvements, including "...specifications for rights-of-way, streets, sidewalks, lighting, landscaping, public access, utilities, drainage systems, fire protection, and soil erosion control." What these requirements and standards imply is that the focus on community context and the environment that was so important to the development of the design during pre-application and master plan should not be lost as the project proceeds into preliminary and final plan. Rather, as each aspect of engineering and construction is worked out, the master plan can and should continually be the basis of decision making, and the means by which each of the various aspects of construction, drainage, and environmental protection are coordinated into a unified whole.

At the conclusion of master plan all ten steps of the conservation development design process have been completed. The purpose of the preliminary plan stage is to do the detailed engineering and any remaining site analysis to determine that the master plan works. If not done previously, further site surveys may be required for a thorough assessment of whether there are additional natural or physical constraints, such as vernal pools or presence of ledge, that will require the master plan to be revised.

The following checklist repeats those elements of the master plan submission that are necessary to describe the basic information about the project and summarize existing conditions on the site. The preliminary plan submission will include these maps, and additional plans describing proposed conditions, as well as supporting materials necessary to record review and approvals by various state and local boards and officials.

Preliminary plat application submission requirements

Initially, the applicant shall submit to the administrative officer at least four full-scale black line copies of all information required below. In addition, at least eight reduced copies of the narrative report, including reduced maps shall be submitted.

Base information

Unless otherwise indicated, plans shall be drawn to a scale of one inch to 40 feet. Each sheet shall be no larger than 24 inches by 36 inches, and a sufficient number of sheets shall be included to clearly show all of the information required. Scale and sheet size may be modified with permission of the administrative officer. Sheets shall be numbered sequentially (e.g., sheet 1 of 3, 2 of 3, etc.). The information below should appear on all sheets. 1.

_____Name of the proposed subdivision, including phase number.

_____Name and address of property owner and applicant.

_____Name, address, and telephone number of engineer, land surveyor, and landscape architect.

_____Date of plan preparation, with revision dates.

_____Graphic scale and true north arrow.

_____Plat and lot numbers(s) of the land being subdivided or developed.

_____Names of abutting property owners and property owners immediately across any adjacent streets, with plat/lot numbers.

_____Boundary lines of the parcel, with dimensions and bearings, drawn so as to distinguish them from other property lines.

_____Zoning district(s) of the land being subdivided or developed. If more than one district, zoning boundary lines must be shown

10.

_____Certification by a registered land surveyor that a perimeter survey of the land being subdivided has been performed and conforms to the survey requirements to a minimum of a class I survey.

11.

_____Location of public rights-of-way and/or easements.

12.

_____ Area of the parcel(s) being developed and proposed number of buildable lots, dwellings or other proposed improvements.

13.

_____Location, width and names of existing streets within and immediately adjacent to the parcel being subdivided.

Existing conditions plan(s) 14.

_____Streams and water bodies.

15.

_____Wetland lines with regulated setbacks, including areas within 200 feet of the perimeter of the project site.

16.

_____Existing topographic contours for all areas proposed for development or site alteration, at intervals of two feet in elevation.

17.

_____Boundaries of wooded areas with notation of species of existing vegetation.

18.

_____Large or unusual trees, shrubs or other unique vegetation.

19.

_____Prime farmland soils and areas in active or recent agricultural use, with notation of use and condition.

20.

_____Location and approximate dimensions of existing buildings or significant above ground structures on or immediately adjacent to the subdivision.

21.

_____Location and dimension of all existing utilities within and adjacent to the subdivision, including sewer, water, gas, electric, phone, cable TV, fire alarm, hydrants, utility poles, storm water drainage facilities or other above or underground utilities.

22.

_____Location of any unique natural and/or historic features, including stone walls, cemeteries, and archaeological sites.

23.

_____Base flood elevation data and floodplain lines.

24.

_____Notation on plan if the subdivision is located within or contains any of the following areas:

_____Natural heritage areas (RIDEM);

_____Area of planning concern (town);

_____Groundwater protection overlay district;

_____Public drinking supply watershed;

_____Groundwater aquifers, state-designated "groundwater reservoirs," recharge areas and wellhead protection areas;

_____State, regional, or local greenways and greenspace priorities.

Proposed design conditions plan(s) 25.

_____Proposed improvements, including streets, sidewalks, trails, or bike paths, lots, lot lines, with approximate lot areas and dimensions shown. Proposed lot lines shall be drawn so as to distinguish them from existing property lines.

26.

_____Proposed building envelopes or build-to lines shall be shown, if applicable.

27.

_____Grading plan showing existing and proposed contours at two-foot intervals for all grading proposed for on and offsite construction, streets, drainage facilities, and grading on individual lots if part of the proposed subdivision improvement.

28.

29.

_____Utilities plan, including sewer, water, gas, electric, phone, cable TV, fire alarm, hydrants, utility poles, or other proposed above or underground utilities as applicable. (three copies)

30.

_____Landscaping plan, to show all significant proposed clearing of land, removal of existing vegetation, re-vegetation and/or landscaping on street right-of-way and upon individual lots, if part of proposed subdivision improvements. Include proposed street tree plantings, with species and size indicated. All proposed plantings should use only non-invasive plants (see URI Cooperative Extension's "Sustainable Plant List".

31.

_____Location, dimension and area of any land proposed to be set aside as open space

32.

_____Open space use and management plan. See section 5.12.G.

33.

_____Limit of disturbance line/ limit of clearing, with method of tree protection if applicable.

34.

_____Location of proposed stump dumps.

35.

_____Soil erosion and sediment control plan, including inspection and maintenance provisions.

36.

_____Construction plans for access road(s) or routes(s), temporary parking and storage areas, location of construction trailers, and stockpiles of soil, stone, or waste materials.

37.

_____Proposed street plans and profiles drawn at a scale of 1″ = 40′ horizontal and 1″ = 4′ vertical.

38.

_____Proposed street cross section(s) with location of utilities indicated.

39.

_____Proposed street names.

40.

_____Yield plan, if modified from the master plan stage of review.

41.

_____Other(s).

Supporting materials 42.

_____Administrative fee. See section 3.3.B.

43.

_____Project review fee. See section 3.3.C

44.

_____Written confirmation from the state department of environmental management pursuant to the RIDEM Rules and Regulations Governing the Enforcement of the Freshwater Wetlands Act, and any subsequent amendments thereto, that plans of the proposed subdivision, including any required offsite construction, have been reviewed and indicating that the Wetlands Act either does not apply to the proposed site alteration or that the approval has been granted for the proposed site alteration.

45.

_____In lieu of item 2 above, an affidavit signed by a qualified professional (a wetlands biologist, registered professional engineer or registered landscape architect) stating that there are no freshwater wetlands present or within 200 feet of the property being subdivided.

46.

_____Written confirmation that the appropriate water company or district has reviewed the plan and is able to provide water service (if proposed).

Water company or district: _____ ;

Date of letter: _____ .

47.

_____Written confirmation that the department of public works has reviewed and approved the plans for proposed sewer service, storm water management, erosion and sediment control, road construction and indicating any bond or surety amounts to be posted by the applicant.

48.

_____Written confirmation that the fire chief has reviewed and approved all plans and proposed improvements (dry hydrants etc.) for fire protection.

49.

_____If individual sewage disposal systems are proposed, confirmation from the state department of environmental management that each proposed lot is suitable to support an on-site wastewater treatment system. For subdivisions of three lots or more, provide a preliminary subdivision suitability determination

50.

_____A physical alteration permit (PAP) issued by the state department of transportation for any connection to or construction work within a state highway or other right-of-way, if applicable.

51.

_____Certificate of the tax collector showing that all taxes due on the parcel being subdivided have been paid and that there are no outstanding municipal liens on the parcel.

52.

_____The names and addresses of all property owners, agencies or communities requiring notification as required by these regulations.

53.

_____Copies of return receipts for certified mail notices.

54.

_____Either of the following:

_____ A letter to the planning board stating it is the intent of the applicant to complete the required improvements prior to endorsement of the final plat; or,

_____ A letter to the planning board requesting that security sufficient to cover the cost of required improvements be established by the board according to the regulations.

55.

_____Owner authorization form.

56.

_____Subdivision notification form.

57.

_____Water quality certification for construction activities that may temporarily affect surface waters in the vicinity of the site work to be performed (if applicable).

58.

59.

_____Any permits required under federal statute, including Section 404 Clean Water Act for Fill of Wetlands and Waters of the U.S. issued by the U.S. Army Corps of Engineers.

60.

_____Final written comments on the preliminary plan by the following:

(Provided by the administrative officer)

A. _____ Town engineer (consulting) Date: _____

B. _____ Public works director Date: _____

C. _____ Conservation comm. Date: _____

D. _____ Fire districts(2) Date: _____

E. _____ 911 supervisor Date: _____

F. _____ Other (specify) _____ Date: _____

61.

_____Draft copies of all legal documents describing the property, proposed easements and rights-of-way, dedications, restrictions, or other required legal documents.

62.

_____Proposed ownership scheme for open space areas, with draft legal documentation, such as homeowner's association bylaws.

63.

_____Plan location and draft legal language of proposed conservation easements or restrictions to be applied to open space areas.

64.

_____Open space use and management plan, including standards and methods, specific responsibilities, and funding sources.

N. - Final major land conservation development projects and major conservation development subdivisions.#

See checklist H above.

(Ord. of 8-19-08)

O. - Pre-Application and concept review checklist Planned Village Development (PVD).#

The submission materials for the pre-application meeting consist of the following maps. The applicant shall submit to the administrative officer 12 black line copies and one electronic copy of pre-application maps required below. The scale of all plans shall be as indicated below and shall be sufficient to clearly show all of the information required.

At a minimum, the following information shall be provided: 1.

Site context map.

Existing conditions map.

Sketch plan overlay sheet.

Site context map 1.

_____ USGS quadrangle map showing the site boundary and the area within one mile of the site at a scale of 1 inch = 400 feet.

_____ Most recent aerial photograph showing the site boundary and the area within one mile of the site at a scale of 1 inch = 400 feet. Surrounding parcels, 10' contours, surface waters and wetlands from RIGIS may be overlaid with the photograph if available.

_____ Resources, which extend over large areas, such as public drinking water supply watersheds, groundwater aquifers, wellhead protection areas, and agricultural districts, shall also be shown.

Existing conditions map

The base map shows the principal existing features of the site, including parcel boundaries, roads, structures, water bodies and vegetation. It should be drawn at a scale sufficient to clearly show all of the information required - depending on the size and complexity of the property usually 1 inch = 100 feet or 1 inch = 50 feet. The purpose of the pre-application review is to facilitate an informed discussion of the site and development concept prior to the development of engineering or scientific analyses. Therefore, applicants are encouraged to review existing sources of information including, but not limited to available RIGIS data, aerial photography, USGS mapping, existing plans for establishing or maintaining green space, and the local Comprehensive Plan. Approximate locations of important site features may be transferred by a hand drawn approach to the required plans below (not field surveyed). 1.

_____ Name of the proposed subdivision.

_____ Name and address of property owner and applicant.

_____ Name, address and telephone number of the person or firm preparing the pre-application plan(s).

_____ Date of plan preparation, with revision date(s) (if any).

_____ Graphic scale and true north arrow.

_____ Plat and lot numbers(s) of the land being subdivided.

_____ Zoning district(s) of the land being subdivided; if more than one district, zoning boundary lines shall be shown.

_____ Perimeter boundary lines of the subdivision or land development project, drawn so as to distinguish them from other property lines.

_____ Location of existing streets, property lines, easements, and rights-of-way within and immediately adjacent to the parcel(s) being developed.

10.

_____ Area in acres of the parcel(s).

11.

_____ Location and approximate size of existing structures.

12.

_____ Known surface waters including rivers, streams, lakes, ponds and wetlands; it is not necessary to field verify wetlands at this stage.

13.

_____ Slopes that meet or exceed 25 percent.

14.

_____ Existing drainage and drainage structures, such as culverts and pipes, etc.

15.

_____ Name and location of surface watershed, water quality classification and existing condition of nearest surface water(s). See RI DEM Water Quality Regulations.

16.

_____ Groundwater aquifers, recharge areas and wellhead protection areas.

17.

_____ State-designated Natural Heritage Sites.

18.

_____ Approximate boundaries of existing forested areas.

19.

_____ Soils map (separate sheet) showing any prime farmland soils and all soils grouped by depth to groundwater.

20.

_____ Land in active agricultural use.

21.

_____ State, regional, or community greenways and green space priorities.

22.

_____ 100-year floodplains as shown on federal flood protection maps.

23.

_____ State or locally designated historic sites, districts, cemeteries or landscapes.

24.

_____ Archaeological sites.

25.

_____ Scenic road corridors and state-designated scenic areas.

26.

_____ Approximate location of stonewalls, structures, outbuildings, roads or trails, and other historic features on the parcel.

27.

_____ Existing hiking, biking, and bridle trails within and adjacent to site.

28.

_____ Pond, lake and stream access points, beaches and water trails-as applicable.

29.

_____ Existing recreational fields and playgrounds adjacent to the site.

Sketch plan overlay

A conceptual sketch plan(s) for development shall be presented as an overlay to be superimposed on top of the base map and existing resources and site analysis maps required above (at the same scale). As an alternative, if detailed site information and surveys are not available, a separate diagrammatic sketch plan(s) may be presented. 30.

_____ Identification of areas proposed for development

31.

_____ Location of any proposed open space or recreation areas

32.

_____ Two or more conceptual layouts of streets

33.

_____ Estimated number of dwelling units

34.

_____ Estimated square footage of non-residential development

Supplementary information 35.

_____ Administrative fee

Conclusions/outcomes from pre-application review

_____ Agreement on areas for further investigation, necessary detail of field surveys, etc.

_____ Approximate location of natural, cultural and recreational resources and agreement on the town's priorities for resource protection in the areas of the site.

_____ Understanding of resource systems within the site's larger context.

_____ Preliminary location of potential conservation and open space areas.

_____ Preliminary location potential development areas.

_____ Agreement on general use profile (commercial, residential, institutional, etc.).

_____ Agreement on initial basic maximum number of units: Refer to section 5.8.

_____ Agreement regarding the consultants, if any, the town will use to assist in the review process. Refer to section 3.3.C - Project review, hearing and inspection fees.

_____ Other.

(Amend. of 6-25-13)

P. - Master plan submittal checklist for Planned Village Development (PVD).#

The applicant shall submit to the administrative officer 12 copies plus one electronic copy of master plan maps required below. The scale of all plans shall be sufficient to clearly show all of the information required and shall be subject to the approval of the administrative officer. Plans shall include a certification that all plans and improvements conform to all existing and amended standards of the State of Rhode Island and Providence Plantations, Board of Registration for Professional Engineers and Board of Registration of Land Surveyors and the Exeter Village Design Manual. At a minimum, the following information shall be provided:

All maps and plans. All maps and plans required by this checklist shall show the following information: 1.

_____ Name of the proposed subdivision.

_____ Name and address of property owner and applicant.

_____ Name, address and telephone number of the person or firm preparing the pre-application plan(s).

_____ Date of plan preparation, with revision date(s) (if any).

_____ Graphic scale and true north arrow.

_____ Plat and lot numbers(s) of the land being subdivided.

_____ Zoning district(s) of the land being subdivided; if more than one district, zoning boundary lines shall be shown.

_____ Perimeter boundary lines of the subdivision or land development project, drawn so as to distinguish them from other property lines.

_____ Location of existing streets, property lines, easements, and rights-of-way within and immediately adjacent to the parcel(s) being developed.

10.

_____ Area in acres of the parcel(s).

Existing conditions map. A map or plan of the development parcel showing the following information: 11.

_____ Location and approximate size of existing structures.

12.

_____ Known surface waters including rivers, streams, lakes, ponds and wetlands; it is not necessary to field verify wetlands at this stage.

13.

_____ 100-year floodplains as shown on federal flood protection maps.

14.

_____ Existing topography at two-foot contour intervals.

15.

_____ Slopes that meet or exceed 15 percent, but are less than 25 percent, represented with light gray shading and labels.

16.

_____ Slopes that meet or exceed 25 percent represented with darker gray shading and labels.

17.

_____ Existing drainage and drainage structures, such as culverts and pipes, etc.

18.

_____ Name and location of surface watershed, water quality classification and existing condition of nearest surface water(s). See RI DEM Water Quality Regulations.

19.

_____ Groundwater aquifers, recharge areas and wellhead protection areas.

20.

_____ State-designated Natural Heritage Sites.

21.

_____ Approximate boundaries of existing forested areas.

22.

_____ Land in active agricultural use.

23.

_____ State, regional, or community greenways and green space priorities.

24.

_____ State or locally designated historic sites, districts, cemeteries or landscapes.

25.

_____ Archaeological sites.

26.

_____ Scenic road corridors and state-designated scenic areas.

27.

_____ Approximate location of stonewalls, structures, outbuildings, roads or trails, and other historic features on the parcel.

28.

_____ Existing hiking, biking, and bridle trails within and adjacent to site.

29.

_____ Boat launches, lake and stream access points, beaches and water trails.

30.

_____ Existing recreational fields and playgrounds adjacent to the site.

Conceptual development plan 31.

_____ Illustrations of street cross-section types that are proposed for the different areas of the development. Examples of different street cross-section types are provided in Appendix A of these regulations.

32.

_____ Illustrations of intersection configurations that are proposed for the development. Examples of different intersection configurations are provided in Appendix A of these regulations.

33.

_____ Illustrations of lot types that are proposed for different areas within the development. Examples of different lot types that may be proposed are provided in Appendix A of these regulations.

34.

_____ Site plan depicting required improvements including streets, lots, lot lines, with approximate lot areas and dimensions. Proposed lot lines shall be drawn so as to distinguish them from existing property lines. The location of different street, lot, and intersection types as identified in requirements 31 through 33 above shall be called out in the site plan. A sample site plan is provided in Appendix A of these regulations.

35.

_____ Conceptual location of any trails, greenways, recreational areas, or other public space.

36.

_____ Proposals [for] locations of wells and OWTS systems.

37.

_____ Conceptual grading plan with provisions for collecting, treating, conveying, and discharging stormwater.

Supporting materials

The applicant shall submit to the administrative officer 12 copies plus one electronic copy of a project description and impact statement providing a general description of the existing physical environment and existing use(s) of the property along with a general description of the uses and type of development proposed by the applicant (see section 3.4). 38.

_____ Application fee; project review fee where required in accordance with section 3.3.C.

39.

_____ An aerial photograph or a copy of an existing aerial photograph of the proposed development parcel and surrounding area.

40.

_____ A copy of the soils map of the development parcel and surrounding area, and a general analysis of soil types and suitability for the development proposed. If any prime agricultural soils are within the development parcels, the soils map shall be marked to show the location of said prime agricultural soils.

41.

_____ A PVD Yield Plan estimate as described in the Zoning Ordinance and the number of housing units proposed beyond the PVD Site Yield. Global for Site Plan

42.

_____ Where applicable, identification of the development rights that will be purchased and calculations demonstrating that the proposed number rights to be purchased is adequate.

43.

_____ Where applicable, calculations for fee-in-lieu of the required purchase of development rights.

44.

_____ An estimate of the approximate population of the proposed development.

45.

_____ An estimate of the number of school-aged children to be housed in the proposed development.

46.

_____ Fiscal impact statement.

47.

_____ Proposed phasing, if any.

48.

_____ Project description and impact statement (see section 3.4).

49.

_____ A vicinity (locus) map, drawn to a scale of 1 inch = 400 feet or as necessary to show the area within one-half mile of the development parcel showing the locations of all streets, existing lot lines, and zoning district boundaries. Significant public facilities shall be identified.

50.

_____ Certificate of the tax collector showing that all taxes due on the parcel(s) have been paid and that there are no municipal liens on the parcel(s).

51.

_____ An area context map to shown the proposed developed site and the 500 feet immediately surrounding the site. The map shall contain information on all significant topographic, natural and built features.

52.

_____ Initial written comments on the master plan from the following agencies if applicable:

Local agencies: A. _____ Town engineer (consulting) Date: _____

B. _____ Public works director Date: _____

C. _____ Conservation commission Date: _____

D. _____ Fire districts (2) Date: _____

F. _____ 911 Supervisor Date: _____

G. _____ Other (specify) _____ Date: _____

Adjacent communities (specify): A. _____ Date: _____

B. _____ Date: _____

C. _____ Date: _____

D. _____ Date: _____

E. _____ Date: _____

State agencies: if applicable A. _____ Environmental management Date: _____

B. _____ Transportation Date: _____

C. _____ Other (specify) _____ Date: _____

Federal agencies: if applicable A. _____ U. S. Army Corps Engineers Date: _____

B. _____ FEMA Date: _____

C. _____ Soil Conservation Service Date: _____

(Amend. of 6-25-13)

Q. - Preliminary plan submittal checklist for Planned Village Development (PVD).#

The applicant shall submit to the administrative office[r] 12 copies plus one electronic copy of the preliminary site plans drawn to a scale of 1 inch = 40 feet. The scale may be modified with the permission of the administrative officer. Each sheet shall be no larger than 24 inches by 36 inches, and a sufficient number of sheets shall be included to clearly show all of the information required. Sheets shall be numbered sequentially (e.g., sheet 1 of 3, 2 of 3, etc.). Plans shall include a certification that all plans and improvements conform to all existing and amended standards of the State of Rhode Island and Providence Plantations, Board of Registration for Professional Engineers, Landscape Architects, and Board of Registration of Land Surveyors, in accordance with a Class 1 survey.

All plans and maps. All plans and maps required by this checklist shall show the following information: 1.

_____ Name of the proposed development, including phase number.

_____ Name and address of property owner and applicant.

_____ Name, address and telephone number of engineer or land surveyor.

_____ Date of plan preparation, with revision date(s) (if any).

_____ Graphic scale and true north arrow.

_____ Plat and lot number(s) of the parcel being developed.

_____ Zoning district(s) of the parcel being developed. If more than one, administrative, zoning boundary lines must be shown.

_____ Perimeter boundary lines of the development or phase, drawn so as to distinguish them from other property lines.

_____ Location and dimensions of existing streets within and immediately adjacent to the parcel being subdivided.

10.

_____ Location, width and names of existing streets within and immediately adjacent to the parcel being subdivided.

11.

_____ Names of abutting property owners and property owners immediately across any adjacent streets.

12.

_____ Certification by a registered land surveyor, and/or a professional engineer, that the subdivision plan and a perimeter survey of the land being developed has been performed and conforms to the survey requirements of these regulations, for a Class 1 survey.

Existing conditions. An existing conditions map(s) to show the following: 13.

_____ Location and approximate size of existing structures.

14.

_____ State verified location of surface waters including rivers, streams, lakes, ponds and wetlands including location of surveyed flags and setbacks within state jurisdiction.

15.

_____ 100-year floodplains as shown on federal flood protection maps.

16.

_____ Existing topography at two-foot contour intervals.

17.

_____ Slopes that meet or exceed 15%, but are less than 25%, represented with light gray shading and labels.

18.

_____ Slopes that meet or exceed 25% represented with darker gray shading and labels.

19.

_____ Existing drainage and drainage structures, such as culverts and pipes, etc.

20.

_____ Name and location of surface watershed, water quality classification and existing condition of nearest surface water(s). See RI DEM Water Quality Regulations.

21.

_____ Groundwater aquifers, recharge areas and wellhead protection areas.

22.

_____ State-designated Natural Heritage Sites.

23.

_____ Approximate boundaries of existing forested areas.

24.

_____ Land in active agricultural use.

25.

_____ State, regional, or community greenways and green space priorities.

26.

_____ State or locally designated historic sites, districts, cemeteries or landscapes.

27.

_____ Archaeological sites.

28.

_____ Scenic road corridors and state-designated scenic areas.

29.

_____ Location of stonewalls, structures, outbuildings, roads or trails, and other historic features on the parcel.

30.

_____ Existing hiking, biking, and bridle trails within and adjacent to site.

31.

_____ Boat launches, lake and stream access points, beaches and water trails.

32.

_____ Existing recreational fields and playgrounds adjacent to the site.

33.

_____ Location and dimension of all existing utilities within and immediately adjacent to the development, including electric, phone, cable TV, fire alarm, utility poles, storm water drainage facilities or other existing above [ground] or underground utilities.

34.

_____ Location of historic cemeteries on or immediately adjacent to the development (if any).

35.

_____ Base flood elevation data.

Proposed conditions. Proposed conditions plans shall demonstrate to the satisfaction of the planning board that all standards for development and site improvements applicable in the zoning ordinance and these regulations are met. Plans shall show the following as applicable: 36.

_____ All proposed conditions plans.

a._____ Location of proposed right of way limits, curbing, edge of pavement and sidewalks.

b._____ Location of proposed driveways and parking areas.

c._____ Location of any proposed or retained structures.

d._____ Lot lines drawn so as to distinguish them from existing property lines.

e._____ Proposed street names.

37.

_____ General site features and layout.

a._____ Illustrations of street cross-section types that are proposed for the different areas of the development. Examples of different street cross-section types are provided in Village Design Manual of these regulations.

b._____ Illustrations of intersection configurations that are proposed for the development. Examples of different intersection configurations are provided in the Village Design Manuel of these regulations.

c._____ Illustrations of lot types that are proposed for different areas within the development. Examples of different lot types that may be proposed are provided in Village Design Manual of these regulations.

d.____. Site plan depicting required improvements including streets, lots, lot lines, with approximate lot areas and dimensions. Proposed lot lines shall be drawn so as to distinguish them from existing property lines. The location of different street, lot, and intersection types as identified in requirements 37.a through 37.c above shall be called out in the site plan. A sample site plan is provided in the Village Design Manuel of these regulations.

38.

_____ Detailed site layout.

a._____ Location and dimension of all proposed utilities within and immediately adjacent to the development, including electric, phone, cable TV, fire alarm, utility poles, stormwater treatment facilities or other proposed aboveground or underground utilities.

b._____ Grading to show proposed contours at two-foot intervals for all proposed on-site and off-site street construction, and upon individual lots if part of proposed development improvements.

c._____ Proposed drainage plan and drainage calculations prepared by a registered professional engineer.

d._____ Location of wastewater treatment facilities as submitted to the Rhode Island Department of Environmental Management.

39.

_____ Landscaping plan.

a._____ All significant proposed clearing of land, removal of existing vegetation and/or landscaping on street rights-of-way and upon individual lots if part of proposed development improvements.

b._____ Identification (name, variety, and size) and location of all species selected for installation.

c._____ Location of any vegetated areas or individual specimen(s) to be preserved and identification of the protective measures taken to ensure their survival through construction.

d._____ Location of proposed stump dumps.

40.

_____ Circulation plan.

a._____ Proposed street plan and profiles drawn at a scale of 1 inch = 40 feet horizontal and 1 inch = 4 feet vertical.

b._____ Proposed network of sidewalks, bike paths and/or trails showing points of connection to public gathering places, housing centers, commercial or mixed use centers, recreational areas, and/or conservation areas.

c._____ Proposed location for any pedestrian or bicycle amenities such as benches, bike racks, and shade trees.

d._____ Locations and illustrations for all non-residential signs in the proposed development.

41.

_____ Location, dimension and area of any land proposed to be set aside as open space.

42.

_____ Soil erosion and sediment control plan.

43.

_____ Architectural plans.

a._____ Architectural elevations for all building types in the proposed development.

b._____ Site plan showing the location of each building type provided in 43.a.

c._____ One street level rendering for each street in the proposed development.

Supporting materials 44.

_____ Application fee; project review fee where required in accordance with section 3.3.C.

45.

_____ Written confirmation from the state department of environmental management pursuant to the state department of environmental management Rules and Regulations Governing the Enforcement of the Freshwater Wetlands Act, and any subsequent amendments thereto, that plans of the proposed development, including any required off-site construction, have been reviewed and indicating that the Wetlands Act either does not apply to the proposed site alteration or that approval has been granted for the proposed site alteration.

46.

_____ Where applicable, confirmation of the development rights that will be purchased and calculations demonstrating that the proposed number of development rights to be purchased are adequate. Confirmation will require a notarized letter from the holder of development rights confirming that (s)he is willing to sell development rights to the applicant for the proposal.

47.

_____ Where applicable, calculations for fee-in-lieu of the required purchase of development rights.

48.

_____ A physical alteration permit (PAP) issued by the state department of transportation for any connection to or construction work within a state highway or other right-of-way (if necessary).

49.

_____ Preliminary development suitability determination by the department of environmental management for the use of OWTS (if proposed).

50.

_____ The names and addresses of owners of all properties, agencies or communities requiring notification as required by these regulations.

51.

_____ Copies of return receipts for certified mail notices.

52.

_____ Draft copies of all legal documents describing the property, proposed easements and rights-of-way, dedications, covenants, maintenance agreements, restrictions, or other required legal documents.

53.

_____ Either of the following:

a._____ A letter stating it is the intent of the applicant to complete the required improvements shown on the plan prior to the planning board's endorsement of the final plans; or

b._____ A letter requesting the security sufficient to cover the cost of required improvements shown on the plan be set by the planning board. Initial amount set by the board _____

Date ________

54.

_____ Final written comments on the preliminary plan by the following:

A. _____ Town engineer (consulting) Date: _____

B. _____ Public works director Date: _____

C. _____ Conservation commission Date: _____

D. _____ Fire districts (2) Date: _____

E. _____ 911 Supervisor Date: _____

F. _____ Other (specify) _____ Date: _____

(Amend. of 6-25-13)

R. - Final major land development checklist for Planned Village Development (PVD).#

The applicant shall submit to the administrative officer copies of final site plans and supporting materials as indicated below:

Plat plans to be recorded

One copy of the final plat plan drawn on Mylar to a scale of 1 inch to 40 feet. The scale may be modified with the permission of the administrative officer. In addition, five black line copies shall also be submitted. Each sheet shall be no larger than 24 inches by 36 inches, and a sufficient number of sheets shall be included to clearly show all of the information required. Sheets shall be numbered sequentially (e.g., sheet 1 of 3, 2 of 3, etc.). The following information shall be shown on the plans: 1.

_____ Name and address of the proposed development.

_____ Notation that the subdivision is located in the Town of Exeter, RI.

_____ Name and address of property owner and applicant.

_____ Name, address and telephone number of engineer or land surveyor.

_____ Date of plan preparation, with revision date(s) (if any).

_____Graphic scale and true north arrow.

_____ Plat and lot number(s) of the parcel(s) being developed.

_____ Zoning district(s) of the parcel(s) being developed. If more than one district, zoning boundary lines must be shown.

_____ Perimeter boundary lines of the subdivision or land development project, drawn so as to distinguish them from other property lines.

10.

_____ Location and dimensions of existing property lines, easements and rights-of-way within or immediately adjacent to the parcel being subdivided.

11.

_____ Location, width and names of proposed and existing streets within and immediately adjacent to the parcel being developed.

12.

_____ Names of abutting property owners and property owners immediately across any adjacent streets.

13.

_____ Location of proposed permanent bounds.

14.

_____ Location of all interior lot lines and street lines with accurate dimensions indicated.

15.

_____ Location and number of all proposed lots, with accurate areas indicated.

16.

_____ Location and notation of type of easement(s) or existing easement(s) to remain (if any) with accurate dimensions and areas indicated.

17.

_____Location and notation of type of proposed open space areas.

18.

_____Notation of special conditions of approval imposed by the planning board (if any).

19.

_____Notation of any permits and agreements with state and federal reviewing agencies (if any).

20.

_____Phasing schedule (if any).

21.

_____Certification by a professional land surveyor that all interior and perimeter lot lines and street lines of the land being subdivided have been designed to conform to a minimum of a Class I Survey, including the location of all proposed permanent monuments, and are certified as being correct.

22.

_____Note on Plan: "The Town of Exeter currently has a Growth Management Ordinance in effect which may impact the ability to obtain building permits for lots shown on this plan".

Construction drawings

Seven black line copies of construction plans drawn to a scale of 1 inch to 40 feet. The scale may be modified with the permission of the administrative officer. Each sheet shall be no larger than 24 inches by 36 inches, and a sufficient number of sheets shall be included to clearly show all of the information required. Sheets shall be numbered sequentially (e.g., sheet 1 of 3, 2 of 3, etc.). 23.

_____Final construction plans as listed in the preliminary plat checklist, including plans of any additional improvements as required by the planning board as a condition of approval.

24.

_____Certification by a registered professional engineer that the plans are correct.

25.

_____Proposed street plan and profiles drawn at a scale of 1" = 40' horizontal and 1" = 4' feet vertical if required by the planning board.

26.

_____Street cross-sections, if required by the planning board.

27.

_____Proposed landscaping plan, if required by the planning board.

28.

_____Soil erosion and sediment control plan (if required).

29.

_____For phased projects, as-built drawings for the previous phase (if applicable).

30.

_____ Proposed street trees.

Supporting materials 31.

_____ Certificate of the tax collector showing that all taxes due on the parcel being subdivided have been paid for a period of five years prior to filing of the final plat and that there are no outstanding municipal liens on the parcel.

32.

_____ Two original signed copies of all legal documents describing the property, creating a homeowners' association, proposed easements and rights-of-way, dedications, restrictions or other required legal documents.

Specify: 33.

_____ Two signed copies of an irrevocable offer to convey to the town all public streets and/or other public improvements, accompanied by a metes and bounds description of said areas.

34.

_____ Deed transferring land proposed for dedication to the town or other qualified group or agency for open space purposes.

35.

_____ 911 Emergency numbers. Proof of notification to police, fire, ambulance and the planning board with proposed new road names, if any, and all new house numbers assigned to each building lot or dwelling. To be shown on plans with a square box.

Payment of required fees

Payment of the following fees or posting of financial guarantees, if required, to be prior to endorsement by the planning board and recording of final plans: 36.

_____ Administrative fee. See section 3.3.B.

37.

_____ Final plat recording fee - Amount _____.

38.

_____ Performance bond or other financial guarantees.

Initial amount _____.

Date set by planning board ________.

Date of expiration of surety ________.

39.

_____ Fees in-lieu-of land dedication (if required).

Amount _____.

40.

_____ Inspection fee - Amount _____.

41.

_____ Maintenance bond for acceptance of public improvements (if applicable).

Amount _____.

Date of maintenance bond expiration ________.

Date of planning board approval of public improvements ________.

Description ________.

Date of recommendation of acceptance from planning board to the town council ________.

Date of council acceptance of public improvements ________.

(Amend. of 6-25-13)