3.16.020 - Purchasing agent—Powers and duties.

The city administrator is designated the purchasing agent. The duties of the purchasing agent may be combined with those of any other officer or position. The purchasing agent shall have authority and responsibility to: (1)

Purchase or contract for supplies and equipment required by any using agency in accordance with purchasing procedures prescribed by this chapter, such administrative regulations as the purchasing agent shall adopt and other rules and regulations as shall be prescribed by the city council;

(2)

Negotiate and recommend execution of contracts for the purchase of supplies and equipment;

(3)

Act to procure for the city the needed quality in supplies and equipment at least expense to the city;

(4)

Discourage uniform bidding by suppliers and endeavor to obtain as full and open competition as possible on all purchases;

(5)

Prepare and recommend to the city council rules governing the purchase of supplies and equipment for the city;

(6)

Keep informed of current developments in the field of purchasing, prices, market conditions and new products;

(7)

Prescribe and maintain such forms as are reasonably necessary to the operation of this chapter and other rules and regulations;

(8)

Supervise the inspection of all supplies and equipment purchased to insure conformance with specifications;

(9)

Transfer between department surplus or unused supplies and equipment and recommend the sale of all supplies and equipment which cannot be used by any agency or which becomes unsuitable to city use;

(10)

Maintain a bidder's list, vendor's catalog file and records needed for the efficient operation of the purchasing department;

(11)

Operate all storerooms for the storage of common use items, being responsible for the safekeeping and proper storage and handling of all supplies and equipment therein;

(12)

Prescribe and maintain a perpetual inventory system showing quantities and monetary values of the inventories in all storerooms including those operated by agencies.

(Ord. 202 § 2, 1974).